How To Make Time To Work On The Business When Client Work Takes All Your Energy

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1:02If client work eats all your time and energy, your business will never grow past you. That's just called the facts. Because the business that would set you free is the one that you're just too busy to build. Listen, I get it. Client work feels like you're making money. Because it is, right? But that belief is exactly why you are trapped. Doing the work is the job of the self-employed. Growing the business is the job of an entrepreneur. You need to decide which one are you. Today, I'm gonna show you how to decide, but more importantly, how to steal your time and your energy back starting this week.

1:41Let's get into it.

1:48Welcome back to the$100 MBA Show. I'm your host, Omar Zinhome, where I deliver practical business lessons three times a week, Monday, Wednesday, and Friday to help you start, grow, and scale your business. Hey, if this show has helped you in any way, it would be amazing if you dropped us a quick review on whatever app you're using right now to listen to this podcast. It helps me and my team bring you new episodes every week. And more importantly, more entrepreneurs will be able to discover the podcast so you can help someone else start their journey. First, let's dissect why client work always wins.

2:22Why does client work always take priority and we don't have time to build our business, okay, and bring in more clients and build the mechanism to set us free. And I'm going to tell you right now, it's for one reason, and it's not time, okay? It's actually belief. Stay with me now. You have a belief that client work is what's actually making you money, and that's what's keeping you from making more money, which is funny. As a person responsible for fulfilling the promises to the clients, it feels responsible to prioritize client work, to do the work. It feels urgent. It feels justified. I get it.

3:00But the honest truth is, it's very short-sighted. Listen, client work has everything that the business building part doesn't, okay? It has a deadline. It has a person waiting. It has money attached to it. And it feels urgent, right? It feels like you got to get this done. But guess what happens? You get it done, and then another client comes in, and you do the work for the client. And then you continue the cycle over and over again, and you find yourself with like, oh, I have no time to build my business and get more clients. And I have found that the reason why this happens is because many of us, when we leave our jobs and we go into entrepreneurship, we don't leave the job mentality, right?

3:37We carry it with us. And in a job, being busy, being productive, doing the work is rewarded. It's seen as a good thing, okay? But in entrepreneurship, it's actually not a good thing. You are not there to do the work. You are there to build an asset that does the work for you. And that's the whole difference between being a business owner and being an employee or working in a job. Because it doesn't matter how hard you work, that doesn't correlate to making more money. What actually makes you money is building a system, is building a team, is building a company that actually does the work for you.

4:15The person that actually engineers that, the best engineer of a business, is the one that wins. And that's really what you have to see. You're the planner. You're the person that puts the pieces together. You're kind of like the team owner of a sports franchise, right? You're not actually dribbling the basketball and scoring the points. You're putting the pieces together so you can win a championship. You're not doing the work. You're not cracking a sweat. What you're doing is you are actually being the strategic person and doing this other type of work, business building, team building, so that you can win.

4:47And I point this out because this is the exact difference between being self-employed and being an entrepreneur. The self-employed person owns a job, right? You are a designer. You do the designs. You implement the designs. You get paid. You are self-employed. But the entrepreneur owns a business. The goal of an entrepreneur, this is my goal personally, and every entrepreneur that I know, is that I want to build a system. I want to build an asset that serves me. I want to create a machine that does the work for me so I can remove myself and reap the benefits. So you're sort of like an investor in your own business.

5:26So the decision to be made here, you can either be a doctor and serve your patients in your own clinic. And every day you show up, you help patients, you be the doctor, or you are the clinic owner, and then you hire other doctors to see the patients. They do the work. You open other clinics and get other doctors to do the work. And therefore, you start expanding, you start scaling. And now you're a business owner. You're not a doctor anymore. You're just a doctor that knows how to run businesses. I want to share with you a story to just make sure this hits home. I lived this trap completely, okay?

6:02I had a web design agency. It was the first business I had when I left my teaching job. and I built websites for bloggers, for entrepreneurs. That's what I did. I did it all myself. I did all the work. I actually went out to conferences. I went to meetups. I networked. I got the customer myself. I did all the marketing. I did all the sales. I then after that actually built the websites, then made sure I went back and forth with the customer, made sure that their reviews were implemented. They're happy with it. I delivered it. I collected the money. I did the accounting. I did everything. And most of my time was spent building websites.

6:38But what happened was, is that I didn't have time to actually expand the business. At some point, you're gonna cap out. I had zero time to actually work on my business. I was working in my business too much. I had no marketing funnel. I had no way to get new clients. I had no way to create content. I had no growth, really. I could only serve a certain number of customers because I only have 24 hours in the day. So I really couldn't expand beyond that. Now, in that moment, I had to make a decision. Am I happy with this life? I could just continue to do the client work. I can continue to, you know, just cap myself and build the websites and maybe increase my prices here and there.

7:18Is this the life I wanted? No, I didn't want to design websites for my life. I enjoyed some of it, but not all of it. At some point, I wanted to get out of that exchanging time for money. And this is the key here. I only made money when I worked. Okay, if I went on holiday for, let's say, six months, you know, no one's doing the designs. No one's creating the websites. So I would not make money. So at the end of the day, I just bought myself a job. And in that moment, I kind of had a wake-up call. I was like, oh man, I'm not gonna really grow out of this stage if I continue down this path. So what I started to do is I started to hire some freelancers to do some of the client work for me, right?

7:59At the beginning, I was very nervous about this because I felt I was super precious and I was the best designer ever. And my clients only love my work. You learn really quickly. You're not that special. What happens is that I started to outsource smaller projects. For example, I was creating a whole branding and website for a client. So I would just get a freelancer to create the logo. And I realized, oh, great. They did a great job and the client's happy. Maybe it's not the way I would have created the logo, but it doesn't matter. The client is happy. So I was able to do that. And of course, I made sure the economics made sense where I was able to outsource that work and still make a profit.

8:35But that single shift of understanding, wait a minute, I don't have to do the work. I can just own the business and get other people to do the work. I can get involved as much as I want to. Maybe I want to step in and do one page of the website and feel like I'm a designer again and feel like I'm a worker again, or not. Or I can not do that. Guess what? I can go on holiday if I wanted to go on holiday because other people were doing the work. Everything I built after that, past that business, really opened my eyes and I started building with that intention. Like, I can't be doing everything. I got to start making sure I'm taking things off my plate every day and finding other people to do the work while making sure the business is profitable.

9:16So what is step one in this process? It's very simple. You have to decide who are you? Do you want to be self-employed or do you want to be an entrepreneur? Do you want to build an asset that serves you? Or do you want to just continue to do the work and exchange time for money? Both answers are valid, okay? If you want to be self-employed, that's great. Go ahead and do that. Some of my closest friends are like that, and they love it. And that's great. That's good for them. But it wasn't good for me. I didn't want to do that for the rest of my life. So you need to make the choice. Self-directed investing, trading, full-service wealth management, automated investing, financial planning, thematic investing, retirement planning.

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10:35And right now, Window World is making it even easier to get started with financing options available for qualified buyers. With over 30 years of experience and more than 25 million windows sold, Window World is America's largest exterior remodeling company for a reason. Make this the season to start your next home improvement project. Visit windowworld.com slash podcast today to schedule your free quote. That's windowworld.com slash podcast. Window World, America's exterior remodeler. One of the big reasons why I decided to build businesses that didn't necessarily require me so much is because I wanted to have a little bit more time for myself.

11:14I wanted to be able to explore some of my hobbies. I wanted to be able to do other things, learn, grow. And I wouldn't be able to do that if I'm working 24-7. if everything was contingent on me. I also wanted to build that kind of business because I wanted to sell it one day, right? It's very hard to sell a business if you are the critical ingredient. So when I built my software company, Webinar Ninja, yes, I did some of the webinars and I was part of the marketing and I was the face of the business, but the product itself was able to be sold without me. And when we got acquired, it was an easy way to transition to a new company and I was able to have a successful exit and be able to benefit from that because, hey, I'm not integral to it.

11:53You can hire engineers to build the software. You can get a support team to support the software. I can get a sales team to sell the software. All that is done without me. But here's the truth. And the reason why you need to decide is because you can't do both at full capacity. You can't be the creator and the maker and the person doing the work and be great at it if you're also trying to just on the side, build the business on the side, right? It's kind of hard to wear both hats. I tried to do that. I try to be like, hey, these days of the week, I'm the creator, I'm the maker, I'm the person that's building out the products and the services and all that kind of stuff and fulfilling my end of the bargain with the clients.

12:29And then on the other days, I'm going to start building the business. It's actually really hard to do that. And at some point, something's going to give. So it's better for you to decide and say which path I want to go on. And listen, this is a big decision. This is going to be your life for the rest of your life, right? This is going to be your business for the rest of the length or the life of the business. So be honest, take time to think about what your life is going to be. Play it out. What is it going to look like? How is your typical day is going to feel like? What your end goals are? What are you trying to achieve from this whole thing?

13:00So just take some time to decide. And this could be, you know, a few days. It could be a weekend. This could be a week. This could be even a month. But the point here is that you need to decide because it's going to be very hard for you to succeed as a self-employed person or an entrepreneur if you don't. Step two is to change what you believe your job is. Let's move forward. Let's say you do choose to be an entrepreneur. You have to shift what you believe is your job as a founder. As a founder, your job is to grow the business, not do the work. One of the best pieces of advice I got from a business coach, Ayman Abdullah, was that as a founder, you have to start building the muscle of, I'm allergic to work.

13:43I am not allowed to work. If I work, something bad is going to happen. Why? Because it's going to train you to figure out who can do this for me. How can I automate this? How can I get a software to do this? How can I get a team of people to help me out, even if it's just an agency to do this for me? The point here is that if you start understanding that I don't need to do the work, I need to get other people to do the work, you start thinking like a founder and not like a self-employed person. Because here's the truth. Every hour you spend doing the work is an hour you're not spending growing the business.

14:14So you have to start shifting your priority. Your priority now is to grow the business, right? The client work can be done by somebody else. That's just the truth of the matter, right? You can find somebody, you can train them on your taste, you can train them on the way you want to do your work and how you want to implement, how you want to be able to deliver for your clients. By the end of the day, only you are the person that can know how to build a brand, build a business, grow your actual bottom line, how you're going to increase your revenue, make these tough decisions that you just can't outsource to other people.

14:46That is your job, right? Your job is the marketing, is creating the offer, is the hiring, is the strategic growth of your business. That is the job of an entrepreneur. And I'm pointing this out because if you don't like those things, then maybe entrepreneurship is not the path for you because you have to truly believe this. You got to protect your business building hours, right? You have to stop trying to fix the problems yourself and getting other people to do it. And one of the best ways to do this is you just resign to the fact you have to say, hey, you have to believe this to your core. Please believe me.

15:22And this has worked for me is you have to resign to the fact that things will never be exactly the way you want them to be. They're never going to be done the same way you would have done them. Just admit it. Just be like, that's how it's going to be. And what I like to do is that as long as it's done at 80%, at 80 % what I believe is what it should be in terms of the quality, then that is great. Why? Because I can't do more than 24 hours a day. I can't work more than 8 or 9 or 10 or 16 hours a day. So if I hire five people to do five different things at 80%, I'm still winning. And the reason why I say that is because most of us, we just think that we know best.

16:02We think that our work is the best. Our decisions are the best. You got to empower other people to make decisions, to do their own version of the work. It may not be to your level, but as long as at 80%, it's a good investment. Hey, just a quick pause to ask you to subscribe to the podcast, not just because you'll be supporting the show, but because we have an upcoming episode I don't want you to miss. It's called How to Build a Personal Brand That Makes You Money. We're bringing in the expert, Dane Walker, who's going to be teaching us his 90-day branding plan. If you want to build a brand that's going to make you the money that you're looking for, a brand that's memorable, a brand that's hard to ignore, a brand that actually serves the business in the bottom line, then you don't want to miss that episode with Dane.

16:46Hit subscribe so you don't miss it. Step three, this is something that you need to start doing, and that is to follow your calendar. If you are not using a calendar, like Google Calendar, for example, or whatever calendar you want to use, even a physical calendar, right? Then you're asking for trouble because your calendar is your energy. What you do in the day is how you're allocating your energy and attention. It's not just time. It's just where you are actually giving yourself to, right? Your energy is limited, right? I noticed that I do my best work in the morning, so I try to do the most important stuff, like recording this podcast episode, in the morning.

17:22The first thing I do so that I can be able to have the best version of me show up. How do I know this? And how do I make sure this happens? Well, it's in my calendar. Otherwise, it won't happen. But you need to follow the calendar. You can't just block two hours in the morning to work on your business or work on marketing. And then during those two hours, you're working on client work and you just kind of disobey your calendar. No, your calendar is your energy. So make sure that you follow the calendar. This is why it's so important for you to be strategic. And I like to do this at the end of the week.

17:54I look at my next week and I look at the calendar and I look what's out there and the appointments and I move things around to plan my week. I do all the strategy in advance, right? I say, okay, I'm going to be recording this day. I'm going to be scripting here. I have a meeting here. I'm going into a conference on this day. This is how I'm spending my time and energy next week. Guess what happens next week on Monday? I don't question the calendar. I just obey the calendar and I just do it because I already did the strategy and the deciding and all that stuff at the end of last week. Stop second-guessing yourself and stop going against the decisions you made to grow your business.

18:29So the first step is really to audit your calendar. How are you spending your time? Now, most people, they don't actually have what they do on the calendar. So you might want to do a retroactive calendar, meaning like, look at this week. What did you do on Monday? Sit down, force yourself, think, oh, what do I do at nine o 'clock? What do I do at 10 o 'clock? What do I do at 11 o 'clock? Write it down and pop it into your calendar, even though it's in the past, okay? But it's going to allow you to understand, okay, this is how I spent my time. Are any of those activities helping me grow my business?

18:59Is it bringing me in more business? Is it marketing? Is it sales? Is it hiring? Is it recruitment? Is any of that stuff? You're going to start questioning, are you actually an entrepreneur or self-employed? So you got to start shifting. This is not to like, you know, beat yourself down. It's so that you could really look at the truth and say, okay, hey, next week, it's got to look different. Let me plan next week so that those blocks of time are filled with business building activity, things that actually bring in money. Not only do I want you to audit your calendar and audit what you do every day, I want you to ask yourself an honest question.

19:30When do you perform your best? Okay, like I mentioned before, my peak energy hours are in the morning. So like I try to get as much done that's important to me that is a priority before 1 p.m. I could deal with other admin stuff, meetings, replying to emails, whatever, later in the day where I don't need to really be at my best. But that's my peak hours. Some people, their peak hours are at 3 p.m. Some people are like night owls. They work really well in the evening. Be honest with yourself. Find out when those peak energy hours are and do the business building then. You want your best hours to be dedicated in the most important tasks.

20:08Client work, again, is going to be outsourced to somebody else. If you're in that transition, that's okay. Do the client work until you transition and get somebody else to do it. But you have to remember, you want your best mind, your best energy, your best thoughts, your best spirit, your best mood to back all the ideas that you want to have to grow the business. Step four, which is the last step, is the ultimate step, which is to buy yourself out. This is your escape sequence, okay? When client work genuinely can't be reduced yet, like you're still doing the client work yourself. Here's how to buy your way over time.

20:46So it's a staggered approach. The first step is to hire freelancers to light up the load. With freelancers, it's hourly or project-based. You're not paying benefits. You're not paying pension or sprainuation or whatever it might be. It's low risk, but pretty good reward as you transition out. Start small, just like I did. I started with just getting somebody to create logos. And then from logos, they created the whole branding. And from the branding. I got them to, hey, do you know anybody that can implement this branding into Photoshop files? And then from Photoshop files, somebody then coded it on the website.

21:19So as you can see, I piecemealed it until I got to the point where everybody else other than me was doing the work. Now, another reason why I recommend getting freelancers, whether you get them from Upwork or you get them from the classifieds or whatever it might be, is that you're going to learn a lot before you make a full-time hire. You're going to learn what works, What doesn't? You're really not used to managing people yet, how to motivate people, how to get people to stay on track, how to hit deadlines, how to have like a project management system, all that kind of stuff. You have like an ignorant extent you got to pay.

21:47It's good to do it with freelancers because it's not really high risk right now. At some point, if they don't work out, you can let them go, get another person to help you out. It's just easy to kind of test the waters. And the way I saw it when I did this transition is that every hour I got somebody to do client work was another hour I gained so I can grow the business, so I can be able to market, so I could sell, so I can get more clients. That's not an expense. It's actually an investment because that work I'm doing is high value work. What do I mean by that? Let's say, for example, you are creating websites like I did, and it takes, let's say, 40 hours to create a website, and you charge $4 ,000 for a website.

22:31So you could do the math and figure out like how much each hour costs or the value of each hour because you're going to make$4 ,000, right? But if I spent 40 hours marketing, selling, getting new clients, it's going to be worth a whole lot more than 4 ,000. I'm going to get more than one client. I'm going to get like 10 clients. So like my 40 hours of doing high leverage work is worth a lot more. This is why when you do that exchange, when you give one hour to a freelancer and get an hour back, you're getting 10 hours back really, because those hours are worth so much more because you can bring in so much more money than what a freelancer can get you.

23:05If you want to read a book on this concept, there's a book by Dan Martell called Buy Back Your Time. And he has this concept that I learned from him. He was my coach back when I was building Webinar Ninja. And this idea of like, there are different values to tasks in your business. There are$10 tasks, there are$100 tasks. There are$1 ,000 tasks. There's$10 ,000 tasks. There's even$100 ,000 tasks. You should not be doing$10 and$100 tasks. These are tasks that you need to get other people to do. Freelancers, hires, teammates, virtual assistants. You need to spend your time as much as possible on the other side of that spectrum of doing$1 ,000,$10 ,000,$100 ,000 tasks, tasks that bring in that kind of money into your business.