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Proven Podcast Episode Notes: The Surprising Future of AI with Fathom's Founder - Richard White
Episode Overview In this episode of the Proven Podcast, host Charles interviews Richard White, founder and CEO of Fathom AI, a leading AI note-taking platform. The discussion dives into the realities of the AI boom, including the high failure rates of AI initiatives, the challenges in building and adapting AI technologies, and the evolving landscape of work and ethics in an AI-driven economy.
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Key Takeaways
- High Failure Rates: Richard reveals that approximately 95% of AI initiatives fail, highlighting the gap between innovation and illusion in the current market.
- Startup Agility: Startups can outperform larger corporations due to their speed and focus, enabling them to leverage AI effectively.
- AI and the Future of Work: The conversation emphasizes that the future will belong to those who learn to think with AI rather than compete against it.
- Automation Trends: The rise of one-person billion-dollar companies is facilitated by automation, changing the landscape of entrepreneurship.
- Ethical Considerations: The episode addresses the ethical implications of AI, including potential job displacement and the need for human creativity.
- Adaptability is Key: Richard stresses the importance of adaptability and lifelong learning to remain relevant in the AI age.
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Detailed Notes
Introduction & Context
- Host: Charles
- Guest: Richard White, CEO of Fathom AI
- Focus: The realities and future of AI technologies in business and society.
01:18 - The 5% Reality Check
- Richard discusses that 95% of internal AI initiatives fail.
- Highlights the difference between companies that innovate and those chasing hype.
04:42 - From Bootstrapping to Breakthrough
- Richard shares Fathom's journey and the lessons learned about execution, focus, and product-market fit.
08:15 - The LLM Treadmill Explained
- Describes how rapid model updates require constant rebuilding efforts from AI companies.
- Emphasizes adaptability as a competitive edge.
13:28 - The Illusion of Enterprise AI
- Richard explains the struggles of corporate AI projects to deliver meaningful results.
- Discusses how agile teams can outperform larger corporations.
20:04 - Thinking with AI, Not Competing Against It
- Suggests a paradigm shift towards AI augmentation rather than replacement.
- Encourages collaboration between humans and AI technologies.
26:51 - The One-Person Billion-Dollar Company
- Richard predicts a future where automation allows individuals to scale businesses significantly.
- Discusses implications for workforce dynamics.
34:22 - Ethics, Disruption, and the Human Future
- Emphasizes social responsibility in shaping AI technology.
- Urges listeners to consider the ethical impacts of automation on employment and creativity.
41:10 - Staying Relevant in the Age of Acceleration
- Richard shares the importance of curiosity and lifelong learning.
- Notes that the true advantage lies in how one utilizes AI, not the technology itself.
Future Trends and Predictions
- Richard discusses the volatility of the AI market and the potential emergence of AGI (Artificial General Intelligence).
- Reflects on the societal implications of AI, including job displacement and the need for regulatory discussions.
Tools and Techniques
- Richard shares insights on the tools used at Fathom, emphasizing the use of multiple AI models for better outcomes.
- Encourages continuous learning and adaptation of new tools to improve productivity.
Leadership and Company Culture
- Discusses the importance of maintaining a high-trust environment in a remote work setting.
- Shares strategies for hiring and assessing fit within the company culture.
Closing Thoughts
- Richard expresses optimism about the future of AI and the innovative possibilities it presents.
- Calls for proactive discussions around ethics and societal impacts of AI technology.
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Conclusion This episode serves as a critical exploration of the current state and future potential of AI. It challenges listeners to rethink their relationship with technology, adapt to ongoing changes, and actively participate in shaping a future where AI enhances rather than replaces human capabilities. Richard White's insights offer valuable guidance for entrepreneurs, employees, and leaders navigating this transformative era.
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Written by AI. May contain mistakes. Listen to the episode to check what was said.
Transcript
Automatic transcript. May contain errors.0:00Welcome to the Proven Podcast, where it doesn't matter what you think, only what you can prove. Richard proved it. In a time where everyone's trying to be successful in AI and they're rushing around, he did it five years ago. He's the CEO and founder of Fathom. He's also a really great guy until he starts telling you the unforgiving truth of what's actually going to happen with AI in the next 24 months. It's terrifying. Anyway, I hope you enjoy it. The show starts now. Hey, everybody. Welcome back. I am excited to have you on the show, Richard. Thank you so much for joining us. Hey, thanks for having me.
0:29So for the four of our people who don't know who you are, can you explain what you've done, what your success did. Sure. I'm the founder and CEO over here at Fathom AI. We are the number one AI note taker on G2 and HubSpot. No one likes taking notes on their meetings. And so we have basically an AI that will join your meeting, record it, transcribe it, summarize it, write the notes, write the action items, fill in your CRM, you know, Slack it to you, email it to you, you name it, so that you can just focus on your conversations and not doing a bunch of kind of data entry work. so i think most people are familiar with your product i think the stuff we're going to talk about now is stuff that people aren't familiar with about the reality of ai a lot of people think ai means artificial intelligence it also means always incorrect uh there's also a side of this that you believe about what it means for you as well and some of the harsh realities of what ai does can you kind of share what some of those harsh realities are yeah i mean i think one of the things you know i've been doing software for 20 years and And AI has completely upended how we think about building software.
1:30Yes. Made it much more of like an R &D process now, whereas before it was more of like a manufacturing process. It's also made the failure rates much higher, right? Like, you know, it takes a long time to sometimes ship an AI feature because it'll fail three times before you get something to work. And so that exists for both when we're building features for our product. It also exists like when we're trying to buy AI products to basically, you know, move our business forward. We actually have a goal at Fathom of getting to 100 million in revenue while staying below 150 employees. And so we have this big emphasis on efficiency and automation.
2:03And it's interesting because we had this, you know, I just gave this talk where I expected to give a talk about how, you know, we've transformed everything with AI. And we actually have like a 60 % failure rate on AI initiative. So I think there's a lot of really interesting gotchas when you're trying to build or deploy AI solutions. So what you're trying to tell me is that AI isn't the holy grail. all of a sudden I'm not going to start floating and curing cancer because I was bored on the toilet one day? That's not how things actually work? Damn you, man. You've ruined it all for us forever. I'm so sorry.
2:33So as we go into these, you're talking about failure. What do you mean by failures? I mean, 60%, that's, I mean, I wouldn't get on a plane that had a 60 % failure. I mean, I would get married because that's a 62 % failure ratio. But okay, I will get on a plane that has a 62 % failure. What do you mean there's a 62 % failure ratio in AI? I mean, so actually there was this MIT study that just came out and said, like, the average company right now is actually a 95 % failure rate on, like, AI initiatives. What I mean for us is basically, like, it produced the outcome we wanted. And I think that's actually the hardest part.
3:02It's like, in AI land, it's easy to get it to produce something. It's easy to get the AI to spit out something. Right. Our part is getting it to spit out the right thing. And what is the right thing? So, for example, in our business, right, you know, I could, you could build an AI that gives you an accurate summary of a meeting that's six pages long. but actually it may not be enough. Like that's too verbose. I don't want a six page, you know, it was a 10 minute meeting. I don't want six pages. So there's like this whole new nuance of like quality that I think is hard for us to judge. We're not used to judging it, right?
3:33We're used to software as binary. It works or it doesn't. I click the button, the thing moves on the screen, right? And now we're in this world where I click the button and it spits out some words. I'm like, are those the right words or not? Right. It makes a judgment call. Is that the right judgment call or not? And so I think one of the things that's really changing everything is we have to rethink how we evaluate tools because we have to actually get in there. And it's almost like evaluating a hire, right? It's more like a hire because you're basically buying thinking, not features now. And so it kind of upended how we think about purchasing products.
4:05So I can't even get ChatGPT not to put dashes in the damn responses that it gives me, which I can't tell you how many cursing that I've done at that thing. You're talking something significantly higher. How do we get it to produce content that we actually want or go from that 10-page dissertation that's so verbose into what we want? How do we do that at the home level for your everyday consumer? And then also, as the CEO, as a very successful company, because every single meeting I'm in, your damn software is there before anyone else joins. Thanks for that. I'm a little angry about you with that one.
4:39How do we do that in both the personal level and the professional level? Yeah, I mean, it's actually that same study said that like the success rate for things like ChatGPT is like actually 40%, which is still not great, but way higher than 5%, right? And I actually think, I think AI is actually easier for individuals to use because individuals are basically taking ownership of that output, right? Like it's like, oh, it's writing this email for me. And yeah, I hate that it always puts the end dashes in there too, but I can at least remove them. Where it becomes problematic is when we're using these things at scale and no one's basically been properly equipped to QA the thing.
5:12Right. You know, we have a whole team at Fathom that all they do all day is play what I call kind of like a, you know, AI version of Jenga, where we think about this as like all day we are experimenting with like, you know, basically models and use cases. Right. And does this model good at this use case? Can this model find action items from a transcript? And I call it Jenga because like if you push on a block and it gives any resistance, you give up. You find another block that moves smoothly. Right. Because there's a weird kind of like problem you've got now where you've got so many models with differing kind of performance parameters, cost parameters.
5:50And so we want to do. So it's a really big problem. You don't need a full-time team if you're building stuff. Either you're building it or evaluating it to like, you know, evaluate multiple vendors in parallel and try, okay, we're going to hire three vendors. We're going to put each of them on a 90-day pilot, which by the way, we make every vendor give us a 90-day pilot for AI. going to have a whole team that QA's it. And when we don't do that, it almost never works. So when new GPTs or new models come out, there are so many times where I personally, I've spent so much time training my old model and trying to teach it and say, hey, do this, do that.
6:26And I have very specific calls for it to do that. When a new one comes out, do you guys over at Fathom have the same puckering motion that we have on our side? We're like, oh God, everything's about to blow up again. Is that something you guys are facing as well? Yeah, on two dimensions. I mean, one, we get excited because usually the new models unlock something for us, right? For example, GPT-5 for the lackluster kind of reaction it got from the market did actually solve a significant problem for us. Hallucination rates are way down, and that actually ends up a whole new class of problems that we were trying to solve before but couldn't.
6:58But it causes also other problems in that none of these models are 4-compatible, right? You get something working on GPT-4. It's not necessarily going to work the same on GPT-5. And even more problematically, and I think this is something that everyone in the industry is starting to realize, the EOL cycles on these LLMs is now measured in months. So Anthropic puts out Sonnet 3.5. They put out six months later Sonnet 3.7. Sonnet 3.7 is more powerful. But now there's a limited number of GPU compute in the world, right? And so they're shifting all of their compute to this new model. So now you end up on what we call the LLM treadmill, where if you don't upgrade your models, all of a sudden you find out you're getting all these errors because there's no compute to service them.
7:41And so now you're spending as much time upgrading your models as you are basically building new stuff from scratch. So the maintenance load on these tools and processes is way higher than anything you've ever seen in software land. it's it's it's one of those things and i'm going to date myself here but the original warcraft 2 because i'm that old before you can see by the smile you played it before i would go and i would attack the orcs or i would attack the knights or whatever it was i would save my military formation okay if this doesn't go well i'm gonna go attack and i'll die i can just go back again i wish that existed inside check gpt where or any gpt that we're going we're like okay it's, I should try and do this, quit giving me dashes, or I want you to work it this way.
8:26And then for some reason, AI becomes always incorrect, and it just goes off on a tangent. I'm like, excuse me, sir, can you just go back 30 seconds? That would be nice. And then it sounds like what you're saying is, hey, I did this great game. Can I pick it up and drop it in over here as well? And it seems like both of those things are absent in the market, even at the highest levels, which is where you are. Yeah, that's right. I mean, I think a lot of advice I give to companies, like, if you can, try to solve a problem with in building something in-house but know that in-house solution has like six to nine months of shelf life and know you're going to throw it away and probably buy a vendor at some point right uh but by building in-house you have a better sense of like cool we at least know we got it to do one small critical thing that you had to do right a lot of vendors throw a lot of things at you right we've 10 different features and two out of 10 of them work sort of thing but yeah this is it's kind of like this whole new again this whole new paradigm it's very much an r &d lab it's very much a not at some point right it's like it's not as predictable as what we had before this in sas i wish this was something new in a sense of tech because i remember because i'm old enough to remember when you know we did the dot-com boom and everything was going out with the internet right oh this is gonna be amazing and then you know pest.com is gonna be amazing and this is gonna be amazing obviously blew up all the time so not just on a personal level but professional level companies you thought would be fortune 500 companies are going to be there forever would be gone two three weeks after are you seeing that with established companies are sitting there going oh shit we've got you know there's a the light of the tunnel is not a light it's a train we got to adjust because what worked today just won't even exist and how short is that time frame i mean i think the exciting thing as an entrepreneur right now is that a lot of the big companies are really struggling to release good ai features because it breaks their paradigm of how to do software, right?
10:13They're used again to this assembly line where it's like, how do we build software? We say we want to build this feature. We spec it out. We build it for three months. And then, oh, you know, we click the button and it moves, you know, 10 pixels to the left. We're done, right? And it requires a whole new way of doing QA that most of these companies are good at doing, which is why I think if you look at most of the big new AI features from a lot of these companies, they're really mediocre, right? Because they just don't know, they don't have the muscle in the company, which is what is quality, right?
10:43They don't know how to judge basically like subjective quality. And they're still looking at it from their kind of like objective, like did it do the thing? Did it spit out words? Yes, great. Passed, UA, ship it sort of thing. So I actually think there's a challenge if you're buying software because a lot of times the bigger incumbents actually have inferior products to the new startups. New startups have their own problems, right? Of like, you know, instability and whatnot. But if you're an entrepreneur, I actually think it's a fantastic time because it's like the incumbents are completely out of their depth in how to build software in this new era.
11:14And so I think it's exciting, actually, as much as it is also terrifying. Yeah, I think the best example I've heard of this is imagine you're on a train that's going as fast as possible, and you're on one car of the train, and you're fixing it as much as you can, but all of a sudden, it's going to unlock, and that car is going to be gone. So you better jump or, good luck, I wish you nothing but the best, because that's just the reality that we're going to be in. So as someone who's kind of tip of the spirit, who has been to come very successful with what you're doing and has created a company that as much as i do hate your thing showing up to all the means is something that everyone uses um where where do you see ai because everyone's like oh my god it's the greatest thing since fire and there's other people who are like oh my god it is fire it's going to burn down my house there seems to be people who are very polar opposite either you're completely madly in love with ai or oh my god it's the devil incarnated and they have this paradigm shift where do you see it going since you are again you're you you're in there you're with the ceos you know what's going on better than even someone the regular person would be how does this look in five years yeah i mean one thing i will say is this is to me the greatest technological shift of my lifetime bigger than it's really bigger than mobile bigger than social you know i don't seem to say bigger than the internet itself right like there is real there right like for all the failure rates and stuff like that they're also the denominator is huge right everyone's trying stuff because this is the closest thing I've seen to magic.
12:34One of the challenges is like, yeah, what is, you know, I have board meetings and we're kind of talking about like, what, you know, what's our five-year plan? What's our 10-year plan? I don't know. If you get to AGI in five years, does anything really matter? Can you really plan beyond AGI type things? Smarter people than I, I think the real question is kind of the open question right now on the market is, you know, my kind of core friend group, the same folks that I kind of leaned on five years ago before gen ai got good to make me feel confident building a business betting on gen ai getting really good uh it's kind of like we started this company in 2020 2021 we launched we put ai in the name of the product and all my investors were like what are you doing everyone hates ai it's easy to forget it was only four years right where ai was being marketed in 2015 2016 2017 and it was terrible right it was not an eye it was you know it was it was basically fraudulent kind of stuff.
13:26But now we're at this point where everyone's like, oh my God, AGI is going to happen in two years. And, you know, there's some people still believe that we're going to keep accelerating. I think that group of people that I'm kind of surrounded with thinks it's about 50-50 between like, we're going to reach a plateau of what you can do with the current tech. And we're going to find kind of more of a style the next, you know, step up. It's clear that we're getting diminishing returns from the current generation of transparent-based AI, like GPT-5. I think everyone kind of sees all the latest models are now more optimized for efficiency.
13:56They're not wildly smarter than the previous model, but they're cheaper to run, which is important. Companies running for their margins and all that sort of stuff. I've kind of taken the approach of what we have to kind of assume that things are going to kind of slow down because we assume they're going to continue to accelerate. It's almost a possible plan for anyways. So, and we're kind of, again, I think GB5 was one of those, was a good data point of like, okay, like seems they were plotting towards a plateau and we're waiting for whatever the next thing is after transformer models alone um but it is the most volatile market i can ever imagine right like you know we've we've been on by this company's been our objectively a rocket ship by the last 10 year standards and we're now just doing pretty good by modern standards where you see companies go from zero to 100 million a billion in revenue in two years right it's right and then go back down to zero two years later right like look at the jayers and stuff like that so is insanely volatile market full of tons of opportunity but how long lived those opportunities are i think is to be seen yeah i think to your point of what does this mean to the human race um i will give a little bit of pushback i don't i don't think it's better than internet i don't think it's better than industrial revolution i don't think i think it's better than the only thing better than this is fire that's as far as the human race is concerned this is this is fine as far as what can do now fire was good and bad it can burn down your entire village yes but it also makes good food we can you know do these things as far as what i'm concerned what i've seen with it ai is as good as fire now what that means going forward good luck i wish you nothing but the best because it's it's going to be pretty pretty interesting you mentioned there's companies that go from zero to a billion dollar valuation and then two weeks later gone do you think we're going to see in our lifetime the first$100 million company run with just a single employee?
15:49Do you think that's going to happen? Yeah. I mean, I think Sam Altman talks about the first billion dollar company with a single person, right? I think that's highly possible. And then you can extrapolate all the concerns you have about societal upheaval and wealth inequality and from that pretty easily. But yeah, no, I think that's perfectly reasonable to expect. Yeah. And this is something that people don't understand. This is no longer a luxury. We don't get to sit back and say, hey, I wonder if this is going to happen. I wonder if this is going to affect me. This is going to create wealth distribution issues on the equivalent of basically India.
16:21When you look at how people are distributed, especially here in the United States, you're going to see that. So if for those of you who are playing at home who might not understand everything that Richard was talking about and what he's doing, you do not have the luxury to sit on the sidelines. So either you're going to be panhandling or you're going to embrace AI because this is just, this is what it is. This is electricity. So if someone's walking into that and they're like, oh my God, this is terrifying. You know, you're telling me that, hey, I need to embrace it, but then you're telling me the company's going to disappear in five months.
16:49When you're an entrepreneur, you're like, oh God, I have to go into this. I know I have to go into this, but I could get punched in the face or I most likely will. So how do you advise entrepreneurs? How do you advise business owners? And hey, these are some proven tactics that work. Let's do these. Just do these for now. Make sure that if you do get knocked on your butt, you can get back up somewhat gently and go from there. What are the things you advise with? I mean, honestly, I think there's never been a better time to start something that's really narrowly focused, right? You hear a lot about the big platforms that are, again, going from zero, like a Jasper, going to zero to 100 million and right back down.
17:26But the real beauty of this stuff is like, you can really tailor the stuff to specific use cases, specific problems. And you can build faster and cheaper and better than you ever have before. Right. It's completely, you can, you don't have to have a CS degree like I have in a team of six engineers anymore to build something useful. You can just be a pretty good, you know, hobbyist prompt engineer plus some magic patterns and some, some prototyping tools and you can build something of value. Right. And so, you know, I remember 10, 15 years ago, everyone was kind of doing like the, you know, the, uh, was it the lean startup stuff where they're like, Oh, you know, like they're selling stuff before they really even built it.
18:02And, you know, that got taken to an extreme, but now you literally can really narrow down. don't find a very specific niche and you can build a really good like and i know this is kind of a majority of a lot of markets but like lifestyle business out of like great i've got the best new software that solves this one burning problem for car washes right like yes and i actually think that's where a lot of the gold is i actually think a lot of the gold is at the application layer a lot of the investment and noise and all this stuff is all kind of at the like foundational layer. It's all about who's building the big infrastructure stuff.
18:37But that's a billionaire's game. You need a lot of money up front to do that. I think there's a lot of money to be made at the application layer sitting on top of these tools. And if you can get good at bringing them, and that's where I think that person that's going to be the single person company doing 100 million revenue, I don't think there's going to be a foundational model. I don't think they're going to be something like Fathom. I think they're going to be something that sits above something like that right or above these foundational models right just finds a really good niche that just happens to catch a wildfire so i think that's for the entrepreneurs i think for the employees there needs to be this conversation of what's happening because you're seeing in their orgs you're seeing people where entire divisions are getting eradicated people with master's degrees from i'm unique schools or you know trying to get jobs at mcdonald's right now and they're terrified as i rightfully think they should be this welcome to this new world do you know when we were me when When I was there, being an entrepreneur was not sexy.
19:29They did not like that idea. Being into comic books, not sexy. Being a dork, not sexy. And then all of a sudden, now we're like, it's our time. Our time has come. And same thing with entrepreneurs. The employees that I know are terrified. They are fundamentally, they're like, hey. And they go back to their old model, which is, I'm going to be in another degree. I'm like, that's not going to help you. That's over. Those times are gone. So what do you say to those mid-level, medium men, mid-level managers, kind of just you know senior directors vps what do you say to those guys who have said like i've built and i've you know busted my butt to fit into this model of this process of this american dream and as george carlin said really well he goes it's called the american dream because you have to be asleep to believe it if you no longer believe this model and you you are no longer built for this and the thing you were built for does not exist anymore how do you adapt yeah i I mean, that is the question, like that will be the question of the next five, 10 years, right?
20:26I remember, you know, I was a big proponent of like, I was telling everyone to listen about UBI 10 years ago. And I was worried about truck drivers back then, right? I was like, truck driver, number one profession in like 30 or 40 states, right? And it's going to, you know, it's going to go away soon. And it's kind of funny. It's really hard to predict these things. I think everyone would be assured that that was the first thing, the first kind of like industry to get through. And years ago, here we are at 2025. and actually it's no it's artists it's copywriters it's pretty soon going to be lawyers middle level management it's all knowledge therapists yeah yeah exactly and so um so you know what would i say you know honestly it's like it's there are no i would tell you like your fear is well founded first of all right like and unfortunately like i'd love to sit here and tell you that you've got nothing to worry about and i think you do right uh you know i think what you're seeing when you look at what's happening, uh, you know, uh, college enrollment is down, trade school enrollment is up.
21:24And I think like, you know, people that are kind of solving this first principles, the folks coming out of high school are looking at that saying, gosh, you know, there've been a better time to be in the trades. Now, am I going to tell some VP to like, Hey, you know, you should go back to new college and become a, you know, a plumber. Uh, you know, I think that's a tough sell too. I think there's like a middle ground where if you really become I'm a student of this stuff. I still think there's a lot of opportunities in the next couple of years. Again, at the application layer where you could be the person that helps companies get from a 5 % success rate that we're seeing to a 25 % success rate.
21:55And there'll be a lot of opportunities there. I think it really depends a lot where you are in your career. I mean, I've been building software for 20 years and I've always thought that like, you know, I can always fall back. I know how to organize people to build great software. I'm not sure that'll even be a skill set in five years, right? That's correct. um you know i'm very much playing like if i don't have kind of a exit or retirement plan over the next five ten years we need to be thinking about what we can what value can provide beyond that but i do think very tangibly i think trades will be coming back in a big way i think you know there's a lot of opportunity for people to learn how to become experts of you can be an expert replacing your own job with ai that gives you a job over the next couple years so you know we talked about entrepreneurs we've talked about employees we talked about where we think this is going and how this is the new fire what are some of the conversations that none of us are having let me for a fair example none of us other than you are having in these boardrooms with these people who are you know very much the tip of the spear what are the things that you guys haven't made as public yet if you can this is hey this is what we're talking about and these are the things that keep up us at night because we know what keeps the entrepreneurs up at night we know what keeps the employees up at night here are us as you know founders this is what keeps us up at as well.
23:09I mean, I think, you know, the, I think the boardroom conversations are more about like pace of AI change and kind of like, you know, how quickly will, it used to be build a software company and usually at least 10 years before someone really disrupted you. And then now, you know, it started now it's like five years, pretty soon it'll be two years where it's like, there's so much technological change. It just undoes, you know, valuations for SAS businesses, you look at them today versus five years ago. Oh my God. Yeah. Right. Um, so I think there's a, the boardroom I think there's a lot of conversation about that again about like AGI and like what would that mean could that just you know render a lot of businesses irrelevant um I think the conversation we should be having is the one we're kind of tiptoeing around which is like how do we as a society handle this um there's a really good short book called MANA M-A-N-N-A uh by this guy Marshall Brain do you remember howstuffworks.com awesome website uh the guy's actually from my hometown of Raleigh North Carolina you wrote this It's like 25 page book.
24:07And it was kind of a tale of two cities. One city actually set in the U.S. that was like dystopian AI future where like the robots are in the ears of the humans telling them exactly what, you know, walk 10 steps this way, turn over the burger, that sort of thing. And another city where it's like, oh no, a lot of the gains from AI are more shared amongst society. It's like, it's a little hyperbolic, right? But I think a really interesting thought experiment of like, this is coming and which, you know, I don't know that we'll get, as utopian as one example or as utopian as the other but i don't think we're i think we're everyone's busy fighting trying to put the genie back in the bottle the genie's not going back in the bottle we need to talk about what's where do we want to like put guardrails and push the genie in one way or another right like and so um i think the other thing people are talking about is also candidly like ai regulation um the other thing is like you know i think a lot of folks in tech land voted for trump and one of the reasons they voted for trump is because he wouldn't regulate ai and a lot of folks see that the basically there's an arms race between us and china around ai and if there's this belief right or wrong that if china gets to agi first if you believe in western south democracy bad things happen right um and so i think that's another there's like you know kind of so many different levels to this upheaval but those are the three i would think about so where do you think things are going because people do have this dystopian fear that all of a sudden it's going to be terminator right you're going to have the day cuts over and then the robots are going to take us over and turn us into cottage cheese where do you think and what's more realistic for that i i think all the paths are still open i you know i don't you know i think it's not the answer i wanted to hear but okay yeah i just peed on myself a little bit you know i i think we would be foolish.
26:00I think there's a lot of folks in AI land that are concerned about AI safety. Like a lot of the, you know, a lot of the kind of open revolt that they had at open AI a year ago was about this fear that like this thing was founded on the premise of AI safety and it seems to gotten off that mission sort of thing. So a lot of people way smarter than me seem to be very concerned with that. And so I think, you know, don't want to be alarmist, but I think we should all be like alive to the danger. This feels like a critical moment in human civilization. And everyone needs to educate themselves a little bit and do what they can to make sure we're nudging ourselves in the right direction.
26:40So for all of you who have just caught the podcast, we've decided that we're all going to die. We're all going to be out of jobs and it's completely over and it's a horrible time to be like, okay, stop it. Let's try to give people a little bit more hope about what's done. So there's a lot of conversation about what AI can do and not only just the basic stuff with business, but what's been done medically. Like, hey, we've made X, Y, Z discoveries and we've pushed the envelope with that. And, hey, how we've looked at a problem that couldn't have been solved by humans for 100 years. It's in 27 seconds.
27:08So there are some amazing things with AI. Can you kind of share some of your favorite ones that, you know, you've seen that have kind of personally like, oh, my God, I can't believe it just did that or it figured out that. I mean, I think you just touched on the big one. just like a lot of the stuff you're seeing happening in healthcare, right? Where like weak things that used to be really expensive, right? Like analyzing scans, the early detection, like our healthcare system, my father was in emergency medicine for 30 years. He always first want to tell you we are really reactionary in healthcare for a number of reasons.
27:38But first and foremost, it's like it's very bit expensive to be basically proactive in healthcare because, you know, someone's got to analyze the scans. You got to look at these blood markers. You got to do all these things both on the, kind of like the preventative maintenance, preventative medicine stuff, as well as research. And this is going to drive down the cost of all that stuff dramatically. Oh, yeah. The point where, you know, you don't have to be rich to get kind of life-extending care well ahead of some acute medical crisis. I think there's a lot of, I think that's going to be the thing we're going to look back at and be like, wow, we're going to cure, you know, hopefully cure or greatly reduce the harm on a lot of diseases in a very short period of time.
28:20Um, but it's going to be kind of the wild west in the meantime, because also our medical regulations haven't really caught up with that. Right. No, no, no. I don't know how to handle it. But I think that's probably one area you can look at and point to and be like, it's going to be a lot of good done there. I think, you know, for all the disruption that we're going to see with self-driving cars, that's also going to place where we're going to point to, right? Like, you know, the number one cause of death of people, the number one use of like urban land. Like you think about housing affordability.
28:46Think about what happened when you don't have to dedicate, you know, 40 % of your city to parking. Think about what happened when, you know, people aren't getting in car accidents left, right and center. So I think there's going to be, you know, on the other side of this crucible, there are a lot of things that people look forward to. In the same way, you look at the same thing with like the industrial revolution and stuff like that. there were a lot of painful things in that transition. A lot of terrible things happened. Humanity was better for that transition in the end. Right. But it will be.
29:14I don't think we have to go as far back to the industrial revolution either. Even with the IT boom, when technology kicked in, people like, Oh my God, these are going to wipe out jobs. Yeah, they did. When tech rolled out, when we had the dot com boom and everything took off the internet, it wiped out walls of jobs. But the job that you have right now did not exist before that. The jobs that I did, the careers I had. So yes, it will wipe out a ton of shit. will also create a ton so i think there is and i think to your medical point now there's a difference between our dna and dna there's different with that how we measure those things some things don't change because even if you die of cancer your dna is that's your dna but the other stuff we can analyze and say hey you know what we say that everyone should take these medicines however based off your stuff your individualized goodies you should be taking this i was i was sitting with the ceo uh one of the companies that does that we broke down he's like yes let's run your blood work And within a day, he's like, okay, this is what you need to stop eating right now.
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30:08I was like, I'm sorry, what? He's like, yeah, you're, I'm like, yeah, but that's supposed to be healthy. He's like, yeah, for everyone but you, don't eat that. He regrettably did not say that I could have ice cream every day. So I'm still mad at him, but that's, I was like, well, I can't have ice cream every day. What the hell? So there is that. So we get it. We understand, I think, you know, for every single level that we're at, be it employee, entrepreneur, founder, there is this optimism. And there's also a little bit of fear. so as we get through that i think having the tools and the techniques right now like what are the things what are the tools that you're using other than obviously everyone needs to use your software i get it uh please stop using on my meetings you bastards um so everyone needs to use their software what are some of the tools that you use every day and how do you use them differently than everyone else i mean you know i think that i think everyone thinks that in silica value we have a whole different set of tools than everyone else we actually don't i think there's you know what i'm done yeah we're we're all using you know we're using chat gpt we're using things like magic patterns another one i love where it's like easy way to kind of just like you can basically it's a it's an ai for generating prototypes like if you want to use your interface something so we build a lot of prototype tools um you know at a at the at the high end i think the the secret is to actually build good products with ai you actually end up using multiple models like any future in Fathom, whether it's generating meeting summaries or finding action items or answering questions based on transcripts, there's a pipeline.
31:35We're using four different models from different providers in that pipeline. We use some from Gemini, some from Anthropic. We use some self-hosted ones. At the high end, when you're actually building really sophisticated stuff and trying to build the highest quality AI and take it to market, it's a whole different game. But an individual, frankly, I don't think there's a lot of... I don't, I, there's actually, I think there's so much word of mouth adoption of these tools, right? It's why all these tools go from zero to a hundred million so fast, because they're so good that there aren't a lot of like secret tools that people are using, right?
32:11It is a lot of launch at GPT, you know, make, you know, et cetera, et cetera. Yeah. I think the other thing that's really important is when you pick a new tool, you have to understand what you used to do, how you used to operate will also have to change and the simplest example i can give this is we gave very specific powerpoint presentations that looked in a very specific way at a very specific class level for that that took a ton of time we use a tool called and again i don't do sponsorships or affiliates i refuse to do it so this isn't that we use a tool called gamma and my team got a hold of it and they're like i was like okay this looks completely different they're like yeah but we created 300 slides in a week versus a month and a half and i was like okay i guess our slides now look different so having that adaptive adaptivity adapt adaptability was vitally important what are some of the ones that you've used that you're like hey okay yes i used to do it like this i don't work anymore that's it's hilarious that was actually the example i was going to give right which is like yeah we exactly i want my slides to look like this gam is great getting slides out are they gonna be exactly what i had before no no but you that's the thing it's like you know it's like using chat gpg and google search is exactly what i got on search results no it's actually better but you have to be flexible and be like rethink what do i actually need out of this tool um right yeah gamut would be the same example one i do right like i love creating i honestly i spend i do kind of waste more time now and they're generating fun ai images from it i do too at the bear i'm glad you brought it out because i didn't want to be the first shameful one to say that i spend way too long in there just messing with the images because it's fun.
33:46I'm like, whee! Yeah, I'm a put-an-image-in-two-words-on-the-slide kind of guy. And our branding, actually, we just rebranded and we put astronauts in it. So part of the reason we put astronauts in it is because I had so much fun in every deck we've had for the last nine months. I've got astronauts fencing on the moon, astronauts fighting monsters, astronauts doing math with their helmets on. I love it, right? Yeah. Fun is not to be discounted in the workplace. It's worth doing. It's still got to be fun out there. You get that rock and roll. I'm glad that you stepped up and said that you too are a dork like me.
34:19So I appreciate that you stepped into that world for me. So when people are sitting there and they're looking at this, one of the things that they're concerned with is, you know, if I go to Google and I type in, you know, what's the best food in my city, I'm going to get thousands of answers. With chat GPT, I'm going to get one. People are a little afraid of that. Like, okay, we're now getting it. So I don't have the option to think on my own. i'm now being told and i've now had the data so synthesized down to this one thing is that something you're concerned with as well because if i go to the library and there's one book on history i know i'm missing a lot yeah i mean there's a big concern about like you know we've already had this kind of bifurcation i feel like of what reality or truth is in america to a certain degree right uh what do you mean we're not gonna get into that but well um but uh yeah it is interesting like well for as much as you have to be get things right there's certain corner cases where it's really really bad right you know i think uh my girlfriend the other day was like oh looking up someplace that would like i think you know sew something for her right oh i need like a and it gave her three answers and all of them were completely made up like i mean that one's at least easy to spot because you can easily verify like oh that's not a real place um but it is a little scary because we are outsourcing judgment not like why we like it is because we're outsourcing judgment, right?
35:40Because who wants to go through a thousand restaurant recommendations, right? I just want three, let me pick three. But yeah, we're outsourcing judgment to this AI. And that's why I think, again, I'm grateful at least that there are reasonable competitors. And it does seem to be that there isn't as much moat in building foundational models as we thought. Now, there's a ton of moat in that, like, you know, from a consumer brand perspective, ChatGPT has 98 % of the market. But I would encourage people to like, get a second you know whether it's gemini whether it's quag like you know when you're skeptical ask us get a second source croc you name it right like i think all the smart people generally are diversifying you know i don't just i don't rely on one to answer the question right for that very reason i also think if you are trying to trapped in one ecosystem by your own choice because no one traps it at this point and to your point with you know the girlfriend asking for place for so And I'm like, yeah, okay, Schmucko, now go check Yelp and compare your options.
36:40You're going to get it. So having that cross-reference is important. It's one of the things that I've coded into mine, which is one of the things I love about GPT so much. I'm like, okay, if you give me an answer like this, always do this after. And outside of dashes, it seems to resolve it. I think everyone I know will just celebrate so much when the damn dashes and emojis are no longer included. Stop it. No one writes like that. That doesn't sound like a human. What is wrong with you? So if anyone, by the way, on a side note who's listening to this knows how to get rid of the dashes permanently, please send me a message.
37:12I will pay you for it. It drives me out of my mind. So with that done. I actually don't even know how to get rid of the end dashes. I think I read something that they're aware of this. They're like, we're not sure how this got in there. It feels like it's the AI's fingerprint sort of thing. I don't know. It really is. So and it's funny because I will sit there and I will tell it over and over and over and over and over. And now I'm just like, I'm dashed this because it's just like, I can't teach it. So when people are like, oh, AI is so intelligent, it can learn. And it's, no, it can't even get rid of dashes right now.
37:44So just breathe here, sweetie. So for those of you who are sitting there and, okay, we've been tools, we've got adaptive. When those are going through and we talk about what's next for you, not in five years, but what's the immediate next 90 days for, again, you're kind of tip of the spear with what you're doing over at Fathom. what is the next 90 days for you having conversation with your staff because you have to lead differently because now we're in an ai age how do you lead differently how do you show up differently in that environment how do you build 90 day plans because anything beyond that you're yeah come on we don't know i mean you know we've been fortunate in some ways this kind of has come back to our strength even from the beginning this company i've always been like we only build 90 day plans i actually think that i think in a lot of companies planning is just like art of self-deception and of like false prediction, right?
38:31Where it's like you doing technology, even before AI, you really can't know exactly where you're going to be in a year. Um, and so it's, I think it's important to have hypotheses about the future, right? We believe the future will take this and not this. Right. Um, you know, but then we kind of react, we're more reactionary on a local level. Um, you know, I, you know, I mentioned our goal earlier of when I get to a hundred million revenue and have less than 150 employees, that's way easier to achieve when you start from 10 employees and you start from 500 employees, right? Right. And we're also a fully remote business.
39:03And so we're kind of pushing the envelope on two dimensions of like, how do you use AI to basically streamline communication in a hundred person org that doesn't ever see each other in person more than once a year? But I'll tell you that, you know, right now it's still, I think, really exciting times. I mean, we, for our business, the thing we've been really excited about is not just writing notes for meetings. That's never been our goal. Our goal is what happens when we can get all of your meetings, all of your team meetings, all of your company's meetings into one data repository. Because it's a really big data set.
39:39It's really hard to move. You know, historically never been captured. Certainly not structured. But if you get all that into one place, we're finding a place where the modern LLMs can actually do really interesting things. Like we did an example with Prototype the other day where we said, hey, you know, Fathom, tell us what's the history of transcription engines at Fathom. and it went back through every all hands, every engineering meeting for four years and it wrote a six page article about everything we've ever done. You think about for knowledge management, right? Yeah. Also see where your loopholes are and where your vulnerabilities are.
40:09Say, hey, you've listened to four years of my conversation. I don't remember what I had for dinner last night, let alone anything else. So being able to sit there and analyze, okay, where are the holes in our things? What have we missed that was mission critical? That's something that, because again, I love picking on Fathom because it shows up and it annoys me all the time. It says, I want permission. I'm like, bugger off. But the ability to do that and then query everything down the road, that data set is infalible. Right. Once you get to the point where it's like, you know, everyone hates meetings, but we love having great conversations.
40:38Right. And I think what we're moving towards a world where you can have meetings and just kind of speak things into existence. We could talk about it and we get done with the meeting and it's done. The SOW is written, the email is drafted, the power, the gamma PowerPoint is already queued us sort of thing. Right. and we get to a world where we get this really interesting dissemination of knowledge across the org in like a fun way one of the things we're experimenting with is like you know everyone hates sitting in all these meetings where like i didn't need to see here most of this how do we start building everyone like a customized podcast that listens to every meeting adjacent to your like adjacent to your function and gives you kind of like having across the org today uh there's just so many fun things you can do now that you literally couldn't do even six months ago with the elements we had then so i still think you know i still wake up every day feeling pretty optimistic um yeah i look inside my window i feel less optimistic but like i feel like we'll get there you know humans humans always solve things at the absolute last possible minute but we usually so yeah churchill said it really well it says americans always do the right thing after they've done everything else exactly so that's that's kind of where we are on this and i'm like oh god here we go here we go all right just survive and hold your breath long enough go on that one how are you dealing with because a lot of and this is getting away kind of from the ai you've created a very successful brand a very successful company it's all remote a lot of founders a lot of owners of companies have problems with that uh be there you know how do we keep my team motivated how do i keep them honest how do we keep them unified how do we build this cohesive culture so how have you survived and thrived in that environment?
42:14I think, you know, so one of the reasons why I have this goal around 100 million, with less than 150 employees is I've had a lot of very successful friends that go IPO, get to really big companies. And all of them say, gosh, when I tell them we're like 80, 90 people, they're like, oh, I missed that. That was so much fun. And I always ask them, when did it stop being fun? And they're like, well, you know, the answers vary, 100, 150, 200, but it's all in that range. And - I hypothesize from talking to them, like, there's some point at which you switch from a high trust environment to a low trust environment.
42:48And, you know, I picked 150 for our goal because that's like the Dunbar number, which is like this theoretical limit of how many real friends you can have. And so I kind of think when you get above that number, it's impossible for everyone to be friends in the org. And you're almost inherently going to be a low trust environment. And so I think it's interesting. I see all the same stuff where it's like, ah, I let my employees work from home and like, they're not really working that hard and dah, dah, dah. Oh, that's because you have a low trust environment. Uh, and I don't exactly know what creates high trust versus low trust.
43:20I mean, I think it's a cultural thing, right? I think it's something you could like, you know, I think it's a lot about like maybe how we lead and how we communicate and how we motivate folks. But I do know you should just be aware of when you have, what environment you have. And you're right, if you have a low trust environment with your employees, one, maybe you should get curious about how did that happen? And two, yeah, they need to get people back in the office because if you can't trust that they're going to work, put in the work, right? And set of structures might be evaluated. But I think we've been very fortunate in that we have an amazing team that loves the work they do.
43:52They each are given enough autonomy and given trust. I think high trust environments happen because when we hire people, I tell our team, tell our execs, you should trust by default. you didn't want to trust them by default you shouldn't have hired them but you should write by default you should give them room to run you should it's kind of like uh kind of gamma you shouldn't be prescriptive about the deck needs to look exactly like this right is it 80 what you thought it was but 100 what it needed to be then yes right and i and i think that's an important factor 80 of what you thought it was 100 of what you needed it to be right and i think when when hiring people that one of the best advice i ever heard was would you trust this person to feed your children in other words if you got in an accident and you couldn't provide for your family would you trust that these people could do it for you and if you can't say yes to that then you have failed in the hiring process so my i guess my next question is as you built this high trust environment which takes time and it takes personalities and there's very specific things help quick argue on getting rid of someone who does not fit into that environment our goals is 90 days um like you generally you usually know by 60 45 60 days and then you know just out of an abundance of caution like i think you can go as long as 90 days you really can't go any more than that um but that's our that's our goal right i mean i think uh it's generally pretty quick the nice thing is once you have a high trust organism the organism will reject any organs that don't seem to fit in with that Um, and they themselves, like, as long as you've got a good way to have listening posts that are not just, you know, like that, that's what gets harder.
45:36Things we get bigger is like, how do we, how do people trust? They can tell me, Hey, this new executive is brought in. He's not like, it's not our DNA sort of thing. Um, but the organism knows if you can find a way to observe it. I'm, I'm, I'm, it's interesting that you do 45 days. Uh, I'm much faster on that. Yeah. we you know we were very quick i mean my grandmother said it really well when you're dating someone you will know within three weeks and if you don't know you know and she she's just bulletproof with that and uh i miss her greatly she's no longer with us but when it comes to hiring someone normally within the first 48 hours we don't pull the trigger that quickly but within the first 48 hours you've got enough of an icky you've got enough okay this i don't know if i want a second date this might have not son of a good so i love that you have a big heart and you have high empathy.
46:28So model tough to you and your people. Well, what I'd say actually is we used to probably have, I would say that number used to be lower, but then every time we looked at it, we said, anytime we find out it's not a fit in the first week, that is a real indictment of our hiring process. A thousand percent. And so I think now we're generally getting to things like, okay, we think our hiring process is pretty good, which means no one should be failing inside of three weeks, four weeks, right? We shouldn't be able to tell. It shouldn't be anything that like crazy. but you can't test for everything in the hiring process, right?
47:00That's where I think like, okay, even with the best hiring process, those issues will show up month in. That's when, oh, they were all in their best behavior in the hiring process and we got unlucky in our references and stuff like that. Right. We normally give people tests. We're like, hey, need you to do this, need you to do that. We kind of go through that process like, hey, do these things. And we still have people actually test of what they need to do. And so that helps us out with what we're doing. so as we go through this and as things are changing as an organization and as for you as you had a level of success that you never thought you were going to have doing something you never thought you were going to do what's next what's the next big thing that you're like hey i really want to accomplish this you know i think one of my superpowers entrepreneurs like i have like these built-in blinders sort of thing right where uh i get really i get so passionate about what i'm working on i actually think like one of my superpowers is getting passionate about things i can get i would say like i always like to hire passionate people like because passionate people get passionate about anything you get passionate about plumbing like going back to our like transition your career into you know i think if you told me like hey rich go be a plumber i would get so excited about fittings and the right and stuff like that um and i think right now it's like there's just so much like it's the most fun time to build it's the most volatile time to build.
48:24It's also the most fun time to build. I do, on a personal level, get really passionate about what I see happening in public discourse and what I'll hesitate to call politics. I will I met with another entrepreneur yesterday who told me he's running for city council and I think he expected me to be disappointed. I'd be kind of confused by that. I think that's amazing. I was like, that's amazing. I was like, politics, not enough, I think, people of high character, good judgment go into politics because they judge it to be evie negative and it is evie negative that's not why you do it right you do it after you've gotten so much from the society that you feel like you should give back and i you know i think there's a lot of stuff that i would love to do in that sphere in the future um because i think i think our country could use some help i think it could use some yeah high judgment people that are not out for themselves a thousand percent and i it's interesting because it's a similar conversation i had over the weekend we're talking about hey we've all been very blessed we've all been very successful maybe it's time to get back and offset and maybe course correct some of the things that are going on that have been going on not just for this this administration but for many many many many administrations we're going back double digit you know it's like oh my gosh we got it we have to pivot this and it's time to kind of have these people take over and do something different so other than you're running for president in the next 27 minutes if someone wants to track you down and they want to learn more about you and they want to connect because I'm just super grateful that you shared the stuff what's the best way how do they get a hold of you how do they get a hold of fathom what's the best idea yeah check out fathom fathom.ai it's free to use please give it a shout um and then you can find me on the only social media that I use which is linkedin um so find me on the stagiest of the social media is linkedin that's if you're there I love you okay so I really appreciate you coming on thank you so very much Charles this is awesome thanks for having me absolutely all right guys That wraps up our episode with Richard.
50:18I want to thank him for going out and sharing some insights on where things are going and the unforgiving truth of what's next with AI. Oh, it has two very specific paths, and it's in our ability to dictate where that goes. All right, guys, I'll see you in the next one.
From the publisher
In this candid and fast-moving episode, Charles sits down with Richard White—founder and CEO of Fathom AI, the top-rated AI note-taking platform on G2 and HubSpot—to unpack the truth behind the AI gold rush. Richard shares why only 5% of internal AI initiatives actually succeed, and what separates innovation from illusion in today's hype-driven market.
Together, they dig deep into the harsh realities of building and buying AI software—from skyrocketing failure rates and short model lifecycles to the "LLM treadmill" that forces companies to constantly rebuild just to keep up. Richard breaks down why most big corporations are struggling to adapt, how startups can outmaneuver them with speed and focus, and why the future of work will favor the few who learn to "think with AI."
The conversation stretches beyond business—exploring the coming social upheaval, the rise of one-person billion-dollar companies, and the ethical crossroads of automation, employment, and human creativity. Both Charles and Richard keep it honest, funny, and forward-looking as they challenge listeners to rethink what it means to lead, learn, and stay relevant in the AI age.
This isn't just another talk about artificial intelligence—it's a survival guide for entrepreneurs, employees, and visionaries navigating the most disruptive technological shift since fire itself.
KEY TAKEAWAYS:
-Why the future belongs to those who learn to think with AI, not compete against it
-How automation is paving the way for one-person billion-dollar companies
-The ethical and human implications of an AI-driven economy—and how to stay grounded amid disruption
-The mindset shifts needed to stay relevant, creative, and adaptable in the AI age
Head over to provenpodcast.com to download your exclusive companion guide, designed to guide you step-by-step in implementing the strategies revealed in this episode.
KEY POINTS:
01:18 – The 5% reality check:
Richard opens up about why 95% of internal AI initiatives fail—while Charles unpacks what separates companies that truly innovate from those just chasing the hype.
04:42 – From bootstrapping to breakthrough:
Richard shares the journey of building Fathom AI into a top-rated platform—while Charles highlights the timeless lessons in execution, focus, and product-market fit.
08:15 – The LLM treadmill explained:
Richard reveals how rapid model updates force companies to constantly rebuild—while Charles reflects on why adaptability is now the ultimate competitive edge.
13:28 – The illusion of enterprise AI:
Richard breaks down why corporate AI projects struggle to deliver results—while Charles explores how small, agile teams can move faster and smarter.
20:04 – Thinking with AI, not competing against it:
Richard discusses how humans and AI can complement each other—while Charles reframes the idea of "AI replacement" into one of "AI augmentation."
26:51 – The one-person billion-dollar company:
Richard predicts a future where automation and leverage allow individuals to achieve massive scale—while Charles examines what this means for the workforce and leadership.
34:22 – Ethics, disruption, and the human future:
Richard warns about the social impact of AI's rapid acceleration—while Charles challenges listeners to shape technology with purpose, empathy, and accountability.
41:10 – Staying relevant in the age of acceleration:
Richard closes by sharing how curiosity and lifelong learning keep innovators ahead—while Charles reminds us that the real advantage isn't AI itself—it's how you use it.




