10 Questions to Ask Before Hiring an Agency

0:00Hey, this is John. And before we get started, I have a gift for you for being such an amazing listener. Everyone's talking about AI these days, but most of it's about tactics. We've created a series of prompts we use to create strategy, and you can have them for free. Just go to dtm.world slash free prompts and grab yours. Now let's get started. it.

0:32Hello and welcome to another episode of the Duct Tape Marketing Podcast. This is your host Sarah Nae taking over for Jon Jantz today as host and also doing my first ever solo podcast because I am fired up about a specific topic right now. So to give you a little bit of backstory, about a week ago on LinkedIn, I posted a couple stories of conversations that I had with small business owners recently. And I led the post saying that I am sad and mad and fired up all at the same time. And so the conversations I had with two separate business owners, the first one was with a small business owner who has been paying an SEO company$8 ,000 a month.

1:15and is locked into a three-year contract with him. On top of that, he had no idea if he was getting any results from the efforts and he didn't know how to get out of the contract because he signed this three-year commitment. Another story that I told on LinkedIn was another conversation I had with a different business owner and he has been paying$10 ,000 a month for Google Ads to an agency. But the issue is the agency owns the Google Ads account. And on top of that, he doesn't have access to it. And he has no idea how much of the money that he's paying every month is going towards the agency's management fees or the actual ads.

2:01In both of these scenarios, the business owners were receiving reports from the agencies every month. They had no idea what the reports actually mean. It looked like foreign language to them. And so they're spending money on marketing. They're not really getting a return and they're locked into these situations, both a bit stuck. The SEO scenario, he's stuck because he signed a three year contract. The Google Ads scenario, he's stuck because this agency owns his ads accounts. And so these stories fire me up. I've been speaking with, interacting with small businesses for about 16 years at Duct Tape Marketing, and I wish that these were unique stories.

2:45But unfortunately, I hear things like this all of the time. And I think it comes from two different areas. I think there's marketing is hard. It's complex. A lot of people get into business because they're passionate about something or they see an opportunity. And all of a sudden, they need to start understanding and learning marketing because that's how you spread the word about your business. And so there's a lot of people in the small business space as business owners that haven't been properly educated about marketing. And so they don't really understand how to go about or purchase marketing from partners that are out there.

3:17There's also, unfortunately, some agencies that I believe take advantage of small business owners. I actually wrote a whole book on the topic. It's called Unchained Breaking Free from Broken Marketing Models. We'll add a link to the show notes. But I believe the best path forward for small businesses is the path where they're owning their marketing and they're collaborating with partners to actually get the work done moving forward. So, as I said, fired up on this topic, I'm here to educate small businesses on how to ask the right questions when it comes to hiring an agency or a fractional CMO or a consultant.

3:56And I'm also here if you're an agency, fractional CMO or consultant listening to this episode as well. I encourage you to write down these lists of questions and answer them honestly to see where you stand on these items. Because I believe, again, the best path forward is transparency and collaboration, working together, empowering small businesses versus keeping what we do behind the scenes in secret. And so with all of that being said, I want to dive in as a follow up to my initial LinkedIn post. I did a second post that was essentially 10 questions to ask when as part of the sales process to the agency that you're considering hiring.

4:37And so these questions are very focused on understanding the type of partnership you're getting into. And so I want to make that very clear. There are other questions you should ask on top of this, such as their work experience and speaking to referrals and reading different case studies and all of that stuff. These 10 questions are very focused on understanding the partnership that you're getting into. So if you're a small business listening to this, write these down. The next time you're considering hiring an agency, a consultant, a fractional CMO, a contractor, a freelancer, ask these questions so you're better prepared to understand what their relationship will look like moving forward.

5:14So the first question, and in some cases I would argue is the most important, is who owns my marketing assets and accounts? And so this one is very important because I've heard so many stories over the years of marketing agencies owning the accounts on behalf of their clients. And so they're building these assets that their client is basically handcuffed to this agency moving forward. And so the scenario I said in the opening with the example of the person spending$10 ,000 a month on Google Ads, the agency owned the account. And so when they parted ways, the small business basically lost their Google Ads setup because they had to start from scratch over again.

5:57So that's one scenario. Another scenario I hear very often, unfortunately, is a agency basically builds a website for the client and they own the website, the URL, the hosting, all of the things. And so now all of a sudden the small business is tied to this agency until they part ways and then they essentially have to rebuild this website from scratch when I would argue a website in a lot of cases is one of the most important assets when it comes to small business marketing. And so you absolutely should be asking this question when you're considering working with an agency or outsourced solution.

6:34It's who's going to own the accounts. And their answer should be you. You, small business owner, will own the accounts. And we will give you or you can give us access to the accounts as managers or whatever the setup would be. and then when we part ways, you kick us out and you continue to own this asset that we would have spent all of this time building together. So that should always be the answer, I believe, is you should own your website, you should own your paid accounts, you should own technology and tools, AI platforms that people are bringing in. Like you should be the owner as the small business and the agency should be granted access to your accounts so you can kick them out when you part ways.

7:19Another question, number two on the list is how will you measure success and how often will we review it? And so again, in the opening, I shared those two stories of the person paying for SEO services and the other one paying for Google Ads. They were getting a report that looked like foreign language every single month, and they have no idea what it means. And so that doesn't help anyone, ultimately. And so when you're asking an agency that you're considering to work with, how will you measure success and how often will we review it? You want to see that they're measuring success for certain things on a daily basis, some on a weekly basis, some on a monthly basis.

8:00Maybe they're diving into certain metrics on a quarterly basis. It really just depends on what all you're tracking in terms of the cadence. but you want to have an agency that you're working with that has a clear plan for measuring what they're going to measure, how they're going to measure it, how they're going to report on it, how they're going to analyze it, how they're going to use it to drive their decisions. And then how often will we review it is really important as well, because I've heard so many stories about companies just sending this report they don't understand, and that's all the reporting that they get.

8:32I believe that you should be speaking with your agency or your fractional CMO or whoever you're outsourcing or delegating or working with for marketing, you should be meeting with them on a regular basis to talk through the specific metrics that you agree to track together. And then you should be using those metrics to then guide your quarterly marketing planning moving forward. And so it's really important to determine what to measure, how it's going to measure, agree on a communication cadence, and then look to the agency to be educating you on what the metrics mean and why they're important and how they're deriving decisions moving forward.

9:11Question number three, how do you connect tactics to strategy? So I actually was just speaking to a new client of ours and he told me yesterday that he believes he's wasted about a hundred thousand dollars on bringing in marketers to execute on tactics. And the reason he believed none of that was successful was because he didn't have a proper strategy in place. And so I absolutely agree with him in that scenario. There have been so many stories that I've heard over the years where someone will pitch, oh, you need email marketing or you need paid advertising or you need SEO work because that's what we know.

9:50And so they'll bring in an agency to do just those things. But the agency hasn't taken the time to learn the business or what they're trying to accomplish or where they're trying to go or who their ideal clients are or what message resonates with them. And so they're skipping through all of that because they're staying in their lane of tactics that they're comfortable with without understanding what the overall strategy is for the specific business and why that specific tactic will help reach their goal. So if you've been following along with duct tape marketing, we've been saying strategy before tactics for as long as we've been in business.

10:27And so this one really is very important to me. Hey, you want to keep up on all things duct tape marketing, the stuff I read, the books, the people I interview, check out the duct tape marketing newsletter. Every week, we're going to send you out. We're going to keep you up to date on what's going on in the world of marketing. And just for subscribing, you're going to get our free chat GPT prompts that will allow you or assist you in the creation of marketing strategies and plans. So check it out. It's at dtm.world slash news. That's dtm.world slash news. Okay, number four, what happens if I want to end the contract?

11:14Actually, on my LinkedIn post, someone commented based on that one specifically that he had an agency send him a contract that basically said, after we end our agreement, you can't work with any other similar solutions for a two-year period. That's insane to me. And so with that, I think, you know, 12-month contracts even is long because marketing is evolving. It's shifting. It's changing. For our clients, we are only planning out a quarter at a time, so three months at a time, because we need to understand what's working, what's not working, what's shifting, what's changing, how SEO is evolving.

11:53And so locking people into longer contracts, I just think it's hard on both the agency to predict, but also the small business owner, because if they're not happy, they're going to be locked into this long term, spending money, wasting money where they could have shifted to a different solution. So as long as we've been in business at Duct Tape Marketing, we have always done month-to-month contracts in our consulting engagements. And I think that's absolutely what you should be asking for and looking for in any agency work moving forward. Number five, who will I actually work with on the day-to-day?

12:28I've also heard a lot of stories over the years of, I had this incredible sales call with this agency and I was so impressed. And this person had all of this experience and they sold me into this engagement and I got locked into a six month contract, let's say. And then all of a sudden I was working with an intern level marketer. And so I was sold on this thought leadership, this viewpoint, and then I was handed something completely different. And so I think it's really important as part of the sales process is, if you're talking to someone, it's, am I gonna work with you in strategy and retainer or I'm gonna work with other people on the team?

13:03If so, who are those other people? How long have they been with you? What is their experience? and so and also can I talk to them if you want I think that's a good fair follow-up question can I speak to the people that I'll be working with as well so get to know who your main point of contacts are going to be in the beginning of the engagement throughout the full engagement moving forward number six for questions is how do you report on results and can I see a sample this one's also important. I highlighted the importance of reporting earlier on another question, but hopefully they answered that.

13:39If you're interviewing them successfully, they talked you through it, they're going to educate, they're going to simplify, they're going to work together, they're going to collaborate on reporting, but then ask for an example of the reporting. And so if they are saying it's going to be simple and easy to understand, and the next step is, okay, great, show me what your reporting looks like for a current client. And hopefully then they're willing to then show an example reporting for a client, stripping out any identifying information. But then also they're able to talk you through what it looks like and why and how they put it together and the reasoning behind certain things.

14:15So that's a great follow up question to that reporting one earlier. Number seven, how do I integrate AI and what is still human led? And so I think this is a really important question. I am all about AI when it comes to elevating humans. And so I think that all marketing agencies should be bringing in different forms of AI to help elevate and improve the work that they're doing, but not to just replace themselves or just to work faster ultimately. And so we offer for all of our clients, when we get started, we offer a package called strategy first. So 30 to 45 day engagement consists of a ton of research and putting together a marketing strategy and plan.

15:01As part of that, we use AI to give us more information than we ever had before. So, for example, one of the steps in that is doing competitive research. Before, we used to have to go out and look at all, do all of the work manually. And so we could only get, you know, as much information as we could spend on that component. But now we still do work manually. We still go out and we look at the competitors' websites and social profiles and content upgrades and all the stuff we can find online. But we're also able to pull a deep research report in a tool like ChatGPT that gives us pages and pages of research on their competitors in a much more detailed way than we ever have before.

15:43And so in that scenario, we are using humans to analyze the competitors, but we're using AI to give us more information to be able to make better decisions moving forward. And so you want to look for those types of answers when you're asking agencies, how are they using AI? You want to understand that they're using AI because they should be. If they're fearing it, they're being left behind. But you also want to make sure that they're using AI with the human plus AI approach, not just the replacing humans with AI approach. Or you will end up not getting great results, I believe, over time because the value is elevating our work we can do with AI below us.

16:27Number eight, how do you ensure my team stays involved and informed? And so a bit of a red flag, I would say here is if someone says, oh, we'll just handle all of your marketing, your SEO and your ads, and we'll just, you know, we'll send you a report and you just focus on your business and your growth and you're going to have all these leads come in. I don't think that's going to be a great scenario. What you want to hear here is we are going to involve you in the process. We are going to educate you along the way. We are going to learn as much from you as possible on the front end and able to do our work on the back end.

17:03We are going to work on mastering your tone of voice and your style, and we are going to master your thought leadership perspective. So you are able to focus on where you should be in your business in the CEO seat or whatever it might be. but it's going to take some time for us to get up to speed. We are going to learn. We're going to involve you, involve you and your team. We're going to collaborate with you. We're going to educate you along the way versus, oh, we're just going to do our special magic work over here and you all stay over here. That doesn't necessarily work. Number nine on the list, we're getting there.

17:37What's your process for creating strategy before execution? This one is probably the nearest to my heart. It's something that we've, again, been teaching strategy before tactics for years. I truly believe that every marketing plan should start with a deep strategy dive. And so we have something called the marketing strategy pyramid. The foundation is the business strategy. If you're bringing in a marketing agency, they should take some time on the front end to understand your business. What is your mission, your vision, your values, your current revenue, your growth goals? Do you want to sell one day?

18:14They need to be understanding those things deeply so then they can work on the middle part of our pyramid, which is the marketing strategy component, because the marketing strategy needs to guide the business where the business is trying to go. Once a marketing strategy is mapped out, then in our pyramid, we have a system strategy and a team strategy. And so I fully believe that when working with an agency or a marketer of any kind, they should come in, understand the business strategy, create the marketing strategy, analyze the team. Then you can say, OK, here's what we should be doing from a marketing perspective.

18:53And now here's who we can have to help. And so strategy before execution all day, every day. And then last question, and one of my favorites as well, I like all these questions, I guess, is what will you teach me along the way? And so there, I think, as I said earlier, beginning in this episode, I think some of the challenges in the small business space is marketing is complicated. It's evolving. There's a lack of education. People don't get into business to become marketers, but they are forced to in a lot of ways. And so if you're bringing in an agency, a fractional CMO, a consultant, a freelancer, if you're bringing in anyone, you should be asking, what will you teach me along the way?

19:37Because their job, in my view, is to educate clients, to set clients up for success, to be able to make better marketing decisions moving forward. You've all heard it, leave it better than you found it. That's how we approach all of our engagements. We come in, we educate, we empower, we uplift, we give our clients ownership. Because my goal is, let's say we part ways in the future, because maybe you're hiring someone in-house, you're in a much better spot from an educational empowerment standpoint than you ever have before. So that is my list of 10. I am passionate about this topic. I could go on and on, but I appreciate you listening to, again, my first ever solo episode on the Duct Tape Marketing Podcast.

20:22Again, I wrote a book called Unchained, Breaking Free from Broken Marketing Models. It's all about taking ownership instead of renting your marketing. So if any of this resonated with you today, recommend grabbing a copy of that book. My name is Sarah Nay. You can find me on LinkedIn as well. I would love to connect with you there. Thank you so much for listening, and we will see you next time.