How to Ask The Right Questions Using Thoughtful Curiosity

0:00Every relationship that we ever enter into personal or professional begins or ends with a question. What's your name? How are you? Are you single? Are you hiring? In the middle of it, what are we doing? Is this working? Is this not working? Is it over? Hello and welcome to another episode of the Duct Tape Marketing Podcast. This is John Jantz and my guest today is Dr. Amber Wright. She is a communication expert, coach, facilitator, and former communication professor. She helps organizations improve how they make their people feel seen, heard, and valued. As an executive coach and speaker, she guides leaders to express their highest selves with authentic authority and grace.

0:48Her popular TEDx talk, Ask Better Questions to Build Better Connections, has inspired people around the world to become stronger communicators in their everyday lives. So do I call you Dr. Amber, Dr. Wright? Either way, welcome to the show. So you can call me Dr. Amber. Amber's just fine as well. So let's start with referencing your TED talk. Why questions? Why are questions so powerful? Why do you suggest that's the medium for better connections? That's because every relationship that we ever enter into, personal or professional, begins or ends with a question. What's your name? How are you? Are you single?

1:30are you hiring in the middle of it what are we doing is this working is this not working is it over so having that realization is the impetus of my work and in the sense that knowing that right why aren't we better at asking questions since they're so important so as I listed that list of questions you gave as examples there I mean some cases are almost punctuation to conversations, right? They're not, they're almost not real questions. Like when somebody says, how are you? Do you ever really give that some salt? Well, let me think about it. But, but you do talk about the right questions though.

2:08So is there, can you give some examples of what you would suggest are powerful sort of right questions? I know they're probably different in different situations, but let's go there for a minute. Yeah. I frame a better question or a right question or a good question as one that is open-ended obviously. And that also serves as an invitation. It invites the person to reflect. And I tell often, and I say this in my talk, my TEDx about how when my teenager now, when she was in grade school, I'd pick her up and say, how was your day? It's technically an open-ended question, but a better question is, what was the best part of your day today?

2:47That gives her an invitation then to reflect on her day and we can have a richer discussion as a result. Yeah. And it's a much easier question to answer too, right? I mean, how was your day? I don't know. Let me think. What did I do all day, right? Whereas a very specific question, I think, is, I mean, in a lot of contexts, it's easier for us. One of the, you know, it's in your bio, and I know you talk about it in the talk, is this idea of feeling seen. And I think that's, it seems like that's become a pretty common or almost trendy thing to say. And I wonder if you could make that practical for us.

3:20What does that mean? I think when you make someone feel seen, there's something about kind of quietly saying, I see you. Right. And that comes by way of just paying closer attention. It's noticing that, you know, someone on your team is tearful on a call or maybe they are off camera for some reason consistently. It's noticing when it's the drop of the shoulders nonverbally. It's the role of the eye in a meeting. It's being able to kind of notice the things that are happening around you in both times of chemistry and in conflict and be able to say, hey, I see how you might be feeling disappointed by X, Y and Z thing.

4:04How can I support you? It's really more of an to see someone is to acknowledge them. what are some of the kind of most, well, let me back up. I was going to ask you for most, like there's lots of applications, lots of uses for this technique, if you will. But what are you, what role does self-awareness play in this? Right. I mean, as I listened to you talk about that idea of, I mean, you have to really be very aware of yourself, I think, to understand what's going on in the other person's world. Absolutely. And that is the harder work that's at play. Yeah. I give keynotes and talks to leadership teams all the time.

4:44And to be a good leader, I think the first thing, the first rule of order is to know thyself. You got to know who you are as a person, because then that impacts the way that you show up as a leader. So then just interpersonally, who am I as a person? How do I take in information? How am I energized? Do I prefer introversion, extroversion? That's why personality assessments are so popular, because they help give us language to grow in our self-awareness, to describe what it's like to experience us as people. And I like to encourage people to do that work because it can be such a good investment in all of your interpersonal and professional relationship dynamics.

5:26Self-awareness is so key. So I could create a list. In fact, I have created a list of questions that I plan to ask you, or at least something close to those, but equally important, as important as maybe more important than the question is actually hearing what the person said, right? I mean, so most of us are, I would say the majority of people are not great listeners. How key is that role? you're on a roll here john i think after self-awareness is listening i always say we have two ears and one mouth for a reason so we can listen twice as much as we speak and that is another layer of the deeper work are we slowing down enough to pay attention and to listen to understand not only to reply many times we are just listening at for that on-ramp to be able to say whether that person is right or wrong about whatever they're telling you.

6:24And that's not true active listening. And I think that's why some people are so bad at it, because it takes intention to say, I'm going to look you in the eye. I'm going to be present with you and pay attention to what you're saying so that I can respond thoughtfully. Yeah. And let's face it, you have to kind of care about what they're saying, right? I think that's relative because you might not, but it's still worth it to pay attention. Yeah. Do you want to give a couple examples? A lot of my listeners are business owners, entrepreneurs, or they work in team leaders and things of that nature.

7:01What are some examples of the different places, say in a business that this is important? I mean, we've got customers, Some of them are happy. Some of them are not so happy. We've got team members. We've got prospects in selling environments. So, you know, is this what you're talking about? Questioning a skill that we ought to bring to every one of those situations? Absolutely. You can't solve the client's problem if you're not listening to what they tell you when you ask them the question, what's the biggest challenge you're having right now? And listening intently for the answer. And then that's where we paraphrase and say, well, what I hear you saying is you're struggling with your marketing or your messaging isn't landing with your potential clients.

7:45this is how I can help you with that. So listening is paramount just as much as I'm asking really thoughtful questions is as well. Yeah. And I know just in my own selling situation, certainly in my own, you know, leadership role with my organization, if I just lecture people check out pretty fast. And so certainly questioning is a way to keep engagement, keep attention too, isn't it? I mean, I mean, we all, it's almost like in school, like if you think the teacher's going to call on you, you're going to pay more attention, right? But I think people love to be asked, you know, even if all they're doing is repeating back what you said.

8:23I mean, how much of that is almost a tactic in some ways to keep people engaged? It's, a lot of it is. And I think that's why it's important for us to be thoughtful about how we show up and how we engage. You mentioned earlier the example of how we say things like, how are you doing? even though that's technically a question, we use it as a punctuation statement. I don't answer. My answer to that is I'm good. Thank you. Because I want to pause and say, do I really want to ask this person how they're doing if I know that I don't have time to actually listen? And that helps me to kind of slow down enough to be thoughtful about that.

9:02And that's what I think that can be of service to us as business owners and entrepreneurs. Again, are we asking thoughtful questions and are we listening intently for the responses? how, how much awareness maybe is the right word, but I know sometimes people, they're clearly, they've clearly listened to you or had coaching for me. They're asking me questions, but I don't know them well enough to feel like that's a question I should answer to you. You know, like somebody will, before I meet them or even on LinkedIn, you know, we'll say, what are you most excited about, you know, this year in your business?

9:36And I'm like, I don't even know who you are. That seems like too far of a reach. So, you know, how do you kind of meter out like what's an appropriate question given the level of our relationship? That I think comes down to being able to just keep your finger on the pulse of the environment. You know, that's a such thing as reading the room and gauging, right? If I'm at a networking event or if I'm at a conference, I'm meeting somebody for the first time. I'm not going to tell them my whole life story. I mean, some people do, but you know, I'm going to be thoughtful and I'm going to be mindful.

10:05So I use what I call thoughtful curiosity, and that is to inquire without being intrusive. And that takes, it goes back to that big I word of intention that takes me thinking about like, all right, if I'm going to this event, how do I want to show up and how do I want to engage with people? And then let that inform the types of questions that you ask. So for example, if you're meeting someone for the first time, instead of just the, so what do you do? You can say, what inspires you about your work? It's a more thoughtful question, but it's not intrusive. And it's a better question, just, oh, so what do you do?

10:39Right? So it's that kind of intention that I'm speaking of. I was like, this, I found it. I found it. This is what I've been looking for. I can honestly say it has genuinely changed the way I run my business. It's changed the results that I'm seeing. It's changed my engagement with clients. It's changed my engagement with the team. I couldn't be happier. Honestly, it's the best investment I ever made. What you just heard was a testimonial from a recent graduate of the duct tape marketing certification intensive program for fractional CMOs, marketing agencies, and consultants. Just like them, you can choose our system to move from vendor to trusted advisor, attract only ideal clients, and confidently present your strategies to build monthly recurring revenue.

11:22Visit dtm.world slash scale to book your free advisory call and learn more. It's time to transform your approach. Book your call today, dtm.world slash scale. All right, so let's say your intention is awesome and you ask a question like that and it really goes to like a dark or negative place, you know, right off the bat. And you're like, wow, I really wasn't trying to go there. How do you handle situations that kind of go off, you know, where you were intending to go? that goes back to being just a good human i think if someone responds and they're just like well we're done here that's if that's right well i threw my back out my wife left me i'm having a bad day you know i'm sorry to hear that today's not going well for you i hope that it gets better and then you let it go okay so there's we're talking about asking questions to others i do a lot of meditation practice and a lot of the teachings around meditation are getting kind of the questions we ask ourselves out of the way, or at least not holding us back.

12:34How do we frame questions we ask ourselves in a way that are going to be the right questions? I love that you asked that question, John. It's one of my favorite things to talk about because I say so often we focus on interpersonal communication. We don't think enough about intrapersonal communication. so the number one relationship that you have in this one this world is the one that you have with yourself so these same principles apply to how we talk to ourselves i don't meditate heavily but i'm a journaler and that's my opportunity to say what's going on girl how are you really feeling about such things or about whatever is going on in your life what do you want to do about it what are you thinking about it and just again it's another invitation for reflection so that I can grow in my self-awareness.

13:24I love communicating with myself. And I talk out loud. I'm not ashamed to admit it. I talk out loud. And I think that all of those things are in service to us getting to know ourselves better, which informs the way that we show up in the world. So let's stay on that track a little bit. I mean, some of the questions that I think we ask ourselves, they're sometimes deeply rooted in what all of our stories have been, right? And some of those really are limiting, you know, that come from limiting beliefs. How do we, let's say we're saying, you know, I want to stop doing that. I want to get out of that.

13:57You know, are there questions or are there practices that we can use to challenge our own limitations? Oh, wow. That's an excellent question, John. I think comma really is the answer to that. And what I mean by that is what's my issue really? Yeah. How am I feeling really? that's when we can dig a little deeper and get to the true heart of the matter. And a question that was very helpful to me that I listened, I heard in a book that I listened to last year, the author said, when it comes to defining or deciding what your true wants are, she says to ask yourself, if I knew that it would work out and I knew nobody would be mad at me, what would I want then?

14:44wow it was such a powerful tool to get me to reflect so that's when you can get as honest as you can because you're the one that has to live with your truth but mom's gonna get mad at me that's what i'm thinking right that's what's holding us back right all right so let's go back to teams again sometimes teams are made up of people that have vastly different personalities So are there ways to, like some people, man, you come in, you ask them the most direct question you can, and they're all about it. And then there are definitely other people that are like, no, we got to go through about eight layers of this, you know, before we get anywhere deep, right?

15:19So how do you approach those situations where you've really got vastly different personalities that need to communicate? it. This is what I love, again, personality assessments. I'm a certified Myers-Briggs practitioner, for example, and we use those tools because if I'm onboarded to your team and I'm working at Ductate Marketing now, we're sitting down, we're having this meeting, and I say, you know, the way that I like to take in information is I need a lot of details, but you as the CEO are an ideas person. It's helpful for me to know that. I think sometimes on teams, we don't spend enough time talking about our individual selves and our individual approaches to the way that we work.

15:59And then we end up with some misunderstandings, miscommunications, challenges, conflicts, because I'm taking it personally that John is a big ideas person and he doesn't give me the details that I need in order for me to feel secure to do my job. So I think carving out spaces for us to actually say, what is your communication style? What is your conflict style? What is your leadership style? And being able to talk about that, I think can then empower and equip teams to work more efficiently. We just have time doing it. Do you think people know the answers to that? Like, if you ask me, what's my conflict style?

16:34I don't know. Do I know? It's usually like to run, but. Also, you're an avoider. Avoiding, competing, collaborating, compromising, and accommodating. My avoiders are my runners. Yeah, actually, I've gotten much better about that. But so so let's talk about conflict for a minute. I mean, are there particular I mean, in situations where, you know, sometimes there's emotions involved, but sometimes there's just really deeply not agreeing opinions. For example, tomorrow, depending on those of you, when you're listening to this, tomorrow's election day in the United States, and there seem to be really differing opinions, very strong on different sides.

17:17So, you know, is there a way to mitigate conflict or to try to, you know, try to be seen and see, you know, that other person when you have really strong, differing opinions? Oh, man, that's a loaded question. But I think that my answer to that... You don't have to name any names. I think when it comes down to, and when we're talking about handling conflict effectively, you know, like a mature grownup is one to consider the other person's perspective. I don't think we do that enough. And taking a moment to think about, like, if I'm this person or I'm in their shoes, can I see things from where they're coming from?

17:56One. to having the wherewithal to name what the issue actually is, because sometimes we get caught up in the sparks of conflict and that draws us away from the actual issue. And if we can stay focused on what the issue actually is and name it and frame it in such a way, we use this device called I statements to say, I felt this way when you did X thing. It's less about the behavior of the person themselves, but really about how you reacted to the choice that they made. That allows for more fruitful conversation, but we've got to tamp all of the sparks down a little bit so that we can get to the heart of the matter and actually resolve the thing.

18:37But we're so impatient. We want to yell. We want to argue. We want to be right. Those are my computers in conflict. Someone's going to lose and it's not going to be me, right? So understanding that there's such thing as time, place and manner for everything, but just kind of also then making a point to say, I didn't really enjoy what happened in the meeting the other day. Things got heated. Can we circle back and come back to this tomorrow at two o 'clock and have a discussion about it when we've been able to both think about our differing perspectives. But that takes more effort than sometimes we have the time to do.

19:10So you're saying name calling is like off the table. Is that what you're saying? You write that in your journal. Write the name calling in your journal. So that's where you can tell yourself the whole truth, just for you and you alone. All right. So I'm going to put you on the spot. What is your favorite question to ask somebody, particularly maybe somebody you're just meeting for the first time? It's the question that I used earlier. What's the best part? What's been the best part of your day to day? Because you're going to get a different answer every time. So I'm going to ask you that if I can.

19:41What's been the best part of your day to day, John? You know, I live in the mountains and we got about eight inches of snow last night. Wow. And I just think that, well, it's pretty magical to wake up and have eight inches of snow. Unless you just really don't like it. There you have that. I love that. And that then is going to compel me to ask you more questions. That's right. You know, how do you manage living? I've invited you now, right? Instead of you prying. Instead of you prying. Absolutely. Well, Amber, it was awesome having you take a few moments to stop by the Duct Tape Marketing Podcast.

20:15Is there someplace you'd invite people to connect with you and learn more about your work? Absolutely. The hub of all things Dr. Amber Wright is wordswellsaid.com. I'm also active on LinkedIn. If you search for my full name, Dr. Amber Wright, you'll see me there, my little pink sweater. So definitely connect with me there. And I've had such a good time talking to you today. Awesome. Well, again, I appreciate you taking a few moments and maybe we'll run into you one of these days out there on the road. Not in snowy, not in snowy. It's not everyone's cover team. That's for sure. Thank you.