The Real Discussion Takes Place Before the Meeting

10 Jul 2026 · 5 min · 2 chapters

Ask about this episode

Ask anything about it. ChatGPT or Claude reads this page and answers with the times it was said.

Connect VO and ask about every podcast you hear, including the moments you saved. Add to ChatGPT · Add to Claude

In short

“Meeting before the meeting” in workplaces—how decisions are shaped through informal and formal pre-consultation before the official meeting, so the later meeting appears unanimous.

Guest backgrounds

No guests are mentioned; the episode is presented as a solo discussion plus ads.

Key claims

Big decisions (e.g., company acquisitions) are typically socialized through multiple conversations (sometimes “10 conversations later”) to gather feedback, identify naysayers, and refine proposals; the official meeting then looks smooth because buy-in already happened.

Notable examples

An acquisition of “B company”; pre-meeting steps ranging from instant messaging a coworker to version-30 slide decks and manager-directed introductions.

Written by AI. May contain mistakes. Listen to the episode to check what was said.

Chapters

Tap a time to open that second in VO

Understanding the Meeting Before the Meeting

0:04 to 0:27

Explore the concept of the 'meeting before the meeting' and its significance in decision-making.

“It can help you with practically anything on the web, like restoring a vintage motorcycle from a 50-page restoration block, or finally break down that long article you've had open for weeks.”

Understanding the Meeting Before the Meeting

0:56 to 4:04

Explore the concept of the 'meeting before the meeting' and its significance in decision-making.

“It's one of these unspoken rules in the workplace where before every meeting is another meeting.”
Hear the part that matters, and keep it.Open this episode in VO. Double tap your headphones to save a moment as you listen.
Get VO free

Transcript

Automatic transcript. May contain errors.

0:01This episode is brought to you by Google Chrome. You think you know a browser, but Gemini and Chrome? That's new. It can help you with practically anything on the web, like restoring a vintage motorcycle from a 50-page restoration block, or finally break down that long article you've had open for weeks. Gemini and Chrome is here for it. Ready to make anything online make sense? There's no place like Chrome. Check responses set up required, compatibility and availability varies 18+. Listen to the heartbeat. Chevy is called the heartbeat of America for a reason. With SUVs made to move with your rhythm.

0:35The versatile Equinox tackles your entire day. The spacious Traverse fits your crew and your whole weekend. And Trax brings style with value you can count on. All infused with tech that has your back. So your drive always hits the right chord. Chevrolet. Together let's drive. It's one of these unspoken rules in the workplace where before every meeting is another meeting. People call it the meeting before the meeting. Imagine a big decision is being made. It's not the case that people are just showing up cold. Chances are the decision has already been made well ahead of that actual meeting. Think about how a decision gets made around whether a company should acquire B company.

1:20People don't just show up one day in a meeting and say, hey, I think we should do this, what do you think? There's going to be oftentimes a meeting before the meeting, and probably a meeting before the meeting before the meeting. What's going on? Well, someone has an idea. They socialize the idea, meaning they go around to their colleagues, starting with their most ardent supporters, and they say, hey, what do you think of this? They're getting feedback. They're getting advice. They're understanding if this decision has been made before. They're understanding who the naysayers are, who they should talk to next.

1:53And once they've gotten smarter over this topic, they then take their proposal to the next person and then to the next person and then to the next person until 10 conversations later. And the proposal may now look very different from how it first began, but it now has all that much more of a chance of surviving because they've gotten input. Then what happens? Well, then the meeting happens. And if you were an alien swooping in from outer space, it may look like, wow, this meeting's going swimmingly. It seems like everybody's just on board, when in fact, they had been socialized to this idea long before this meeting began.

2:30So the decision had already been made long before this meeting even started. So what is a meeting before the meeting? Well, it could be as simple as you instant messaging a coworker and saying, hey, I was thinking of bringing this up. What do you think? Or I was thinking of trying this. Has this ever been tried before? Am I thinking about this the right way? Or it could be something more formal where you have a meeting with your manager and you present an idea and they suggest that you speak to so-and-so and then so-and-so and then so-and-so. And then you have slides and you have memos and you have documents.

3:06So it really ranges from the super informal, that water cooler conversation, all the way through to version 30 of a slide deck. If you want to make an impact in your career, it's not enough to just put your head down and do the hard work. You have to speak up. And if you've navigated these unspoken rules effectively along the way, you'll not just see your ideas implemented, you'll have your name attached to it, and you may even be the face of it too. This is real impact that you can have even early on in your career, assuming you navigate these unspoken rules effectively.

3:43A burst pipe. A dead water heater. The AC calling it quits. Who do you call? HomeServe is an easy way to handle unexpected home repairs. With plans covering stuff basic homeowners insurance usually won't. Instead of scrambling for a contractor, you make one call to get the repair process started. Join the millions of customers who trust HomeServe right now. Go to homeserve.com slash podcast for 50 % less your first year. That's homeserve.com slash podcast. savings compared to renewal price void in Florida.

From the publisher

The Real Meeting Happens Before the Meeting

1 Apr 2025

---

For aspiring leaders, meetings aren’t where decisions are made—they’re where decisions get confirmed. The real influence happens earlier. Career adviser and author of "The Unspoken Rules", Gorick Ng, unpacks the “meeting before the meeting” and how experienced leaders quietly shape agendas, build alignment, and move initiatives forward.

Read more in Ng's "The Unspoken Rules: Secrets to Starting Your Career Off Right": https://www.gorick.com/unspokenrules

Books, tools, and more: store.hbr.org

Follow us:
https://hbr.org/
https://www.linkedin.com/company/harvard-business-review/
https://www.facebook.com/HBR/
https://twitter.com/HarvardBiz
https://www.instagram.com/harvard_business_review

Sign up for Newsletters: https://hbr.org/email-newsletters

#HarvardBusinessReview #YourCareer #Career #Job #Work #Meeting #Rules #Business #Harvard #HarvardBusinessSchool

Copyright © 2025 Harvard Business School Publishing. All rights reserved.

​

​

​

​

​

​

​

​

​

​

​

​

​

​

​

​

​

​
Learn more about your ad choices. Visit megaphone.fm/adchoices

More from Harvard Business Review

All 539 episodes
The Real Discussion Takes Place Before the MeetingHarvard Business Review · 5 min
Listen in VO